RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

THURSDAY, DECEMBER 15, 2016

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

I.                CALL TO ORDER – The meeting was called to order at 7:01 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Janneke Strickland, Leo Hill, Nancy MacDonald, Pauline Lagasse, Brian Malloy, Elizabeth Brochu, and Scott Shaw (arrived at 7:17 p.m.)

 

Absent:            Danette Messer (excused)

 

Also present:   Kelly Vicneire, Edward Ferreira, Julie Richard, and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.           APPROVAL OF MINUTES

a)     Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to approve the minutes of November 9 (special meeting) and November 15 (regular meeting), 2016.

 

V.             ADJUSTMENTS

Add:  VI (c)    Maine DOE letter from Jan Breton, Director of Special Services

          VIII (g) Volunteers

 

VI.           GOOD NEWS AND CELEBRATIONS

a)     SAT Scores – Ms. Rebar detailed the very positive recent SAT scores.

b)     All teachers have completed first phase of new Teacher Evaluation Model SLO’s (Student Learning Objectives) – Mentioned

c)     The DOE compliance review resulted in a positive programmatic and fiscal monitoring report.  See letter from Jan Breton, DOE Director of Special Services.

 

VII.        COMMUNICATIONS

a)     Financial Statement - Reviewed

b)     MSMA Communication regarding Blue Ribbon Commission – Ms. Rebar summarized the focus areas of the Blue Ribbon Commission on school funding.  Discussion included some support for an increase in allocations to districts based on the percentage of disadvantaged students in the district.

c)     School Board expiring terms:

Bonnie Atwood                       Bingham

Scott Shaw                              Bingham

Janneke Strickland                  Moscow

d)     Upcoming Ad Hoc Committee meeting – December 14 at 3:00 p.m. at Quimby – Ms. Rebar summarized the work of the Ad Hoc Committee (three meetings).

 

VIII.      REPORT OF THE SUPERINTENDENT

a)     Board meeting date change for January from January 10 to January 11 - Noted

b)     Budget 2017-18 timeline - Distributed

c)     Winter concerts – December 7th at Moscow and January 12th at Quimby - Shared

d)     Middle school Stage Adventures Play will be the week of December 12-16 - Announced

e)     Moscow fire sprinkler system at Moscow (see quote) – Ms. Rebar shared the need for a substantial maintenance expenditure on the aging Moscow sprinkler system due to the findings of pipe corrosion and subsequent failure to pass inspection.  Discussion involved a question about other vendors and the newer addition to the building.  More information will follow.

f)      Please return Policy Books for updating – Shared

g)     Ms. Rebar shared names of volunteers (Todd West and Crystal Rollins).

 

IX.           SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee, Personnel Committee)

Finance (Bonnie Atwood, Elizabeth Brochu, Nancy MacDonald)

Policy (Janneke Strickland, Danette Messer, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Janneke Strickland)

Transportation (Leo Hill, Adrienne Mathieu, Nancy MacDonald, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Nancy MacDonald, Scott Shaw)

Personnel (Leo Hill, Nancy MacDonald, Janneke Strickland, Elizabeth Brochu--alternate)

Ad Hoc Administrative (Brian Malloy, Bonnie Atwood, Leo Hill)

 

a)         Ad Hoc Committee report – Leo Hill, Brian Malloy, Bonnie Atwood

Mr. Malloy shared the contemplations of the Ad Hoc Committee on administrative restructuring.  Three possibilities were shared.  The Superintendent suggested surveying the staff at large.  Board members were receptive.  Results will be discussed at the next Board meeting.  Brian also mentioned that the Committee recommendation is to move the grade structures to a PK-3, 4-6, and 7-12 design due to enrollment and special education considerations.  The Board concurred.

 

X.             PROFESSIONAL STAFF INFORMATION

a)     Report of Principal

·       The National Honor Society and other volunteers at Valley HS got donations from students and the larger community for Thanksgiving dinners. Twenty-one Thanksgiving dinners from students and our community combined with eleven from United Bikers of Maine to provide our neighbors with thirty-two meals.

·       Detective Mike Pike has begun to work as our Police Resource Officer. His focus will be drug prevention and will work with students in grade 8 on alternate Thursdays.

·       Mike Pike will also assist with a Middle School Health Curriculum Evaluation Project we recently received through the University of New Hampshire.  The grant looks to identify topics and strategies which are most influential with grade 8 students.  The topics for boys’ include domestic violence and harassment prevention, and will work with UNH, Maine Boys to Men, and Maine Cooperative Extension. Girls will learn about healthy nutrition.  Students from UNH will meet with RSU 83/MSAD 13 students for eight weeks including pre and post testing.

·       The Community Chorus presented a program of sing-a-long music and several selections from their public program.  This is the fifth year that the Community Chorus has presented a concert at our schools.

·       Quimby Middle School has been developing their play this week and will put on the play at 6:00 Friday at Quimby Gym.

·       Varsity basketball teams, and middle school basketball teams are all off to a successful beginning.

·       Saturday Middle School games intended to be in Greenville and Valley boys’ JV team headed for Richmond Saturday have both been cancelled because of impending bad weather.  If Vinalhaven can ride the 8:00 Ferry they will be here for a Friday night game 5:30/7:00 and a Saturday morning second game at 9:00/10:30 at Valley.  Vinalhaven will sleep in Valley Gym Friday night.

·       Moscow Holiday concert and art show was a fun and well attended program.  Students sang, played recorders, and encouraged the audience to sing with them in an evening of good cheer!!!

·       The Quimby School and Valley program has been postponed to January 12 at 6:00 in Quimby Gym.  This upcoming program will feature singing, band numbers, the high school keyboarding class and art demonstrations from Quimby School.

·       Moscow students have collected coins and donations to give gifts to all the residents of Bingham Health Care facility. Residents will all receive small gifts of cosmetics, socks, a gift bag and individual notes from students.

·       Priority School challenges continue to progress well.  Quimby School recently met with Chelsey Fortin from The State Dept of Education to assist us with data collection and assessments for use in faculty Professional Learning Communities.

·       State scores for RSU 83/MSAD 13 are in, but not yet fully investigated.  Faculty plan to use the half day in December to go to the web site and collect data with comparisons to Maine State averages. 

·       Several grade 12 students took the SAT exam a second time following significant work with James Tyler and Heather Merrill.  This resulted with Valley’s highest composite English score, and five students with very large gains in math scores 110 points, 80, 40, and 2 at 30-point growth.  The national average growth in scores following the second SAT test is 13 points.

 

b)     Report of Special Education Director

·       The Special Education Department of M.S.A.D. #13 had a good second half of November into early December.   I hope and trust that you all had a good Thanksgiving holiday. Since my last report on November 15th, there has been productive action in our department. We special educators have been meeting on and with students regularly in I.E.P. meetings, 504 meetings, and in less formal settings in addition to the specialized instruction and consultation that the special education staff engages in every school day.

·       Our department has consistently worked to support students by minimizing the impact of their disability, and maximizing their participation in school. We Special Educators, along with our counterparts in Regular Education, have utilized various approaches to accomplish this goal. One of the approaches we have focused on this year has been the emphasis on assisting students to develop their executive skills.

·       Peg Dawson, who is a psychologist with expertise in the area of executive skills contends there are three ways to accomplish this development of students’ executive skills. One way is to modify the students’ environment. This is done regularly in our schools by our teachers, both in Regular and Special Education. A second way to strengthen executive skills is to explicitly teach students the executive skills, such as emotional regulation, and goal directed persistence.  Mrs. Marcy Melcher specializes in this approach and we are all working to improve our teaching skills around executive skill instruction. A third way to assist in the learning of executive skills is to incentivize the demonstration of the skill. These executive skills are lifelong skills that are portable and transferable to many different life situations, including post-secondary education and work/career.

·       On another note, the State Department of Education program review work has been largely completed and submitted to the Department of Education (D.O.E.) and we await the letter of findings from the D.O.E.  We continue to utilize the information from the program review into our special education processes and documents.

·       We also continue to use best practices in response to challenging student behavior. We have developed strong collaborative relationships among teachers in the district and I feel we have a strong team approach to developing effective behavior intervention plans. These plans require the collaboration of our teachers, support staff, and administrators. It has been a pleasure to work with the talented staff of M.S.A.D. #13 on this and other endeavors that help our students to have successful educational experiences in our fine district.

 

XI.           PUBLIC INPUT

 

XII.        OLD BUSINESS

(a)   Board goals refinement - Shared

 

XIII.      NEW BUSINESS

a)     Discussion on live streaming of Board meetings – The Board decided not to sponsor live streaming of Board meetings.

b)     Upon motion by Bonnie Atwood and second by Adrienne Mathieu adjustments were made and the Board unanimously voted to approve the first reading of Policy BEDBA Agenda Format.

c)     Upon motion by Pauline Lagasse and second by Janneke Strickland the Board unanimously voted to extend Mr. Ferreira’s contract to June 30, 2017 with an evaluation to take place in May 2017.

d)     Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to enter Executive Session for the purpose of evaluation of the Superintendent pursuant to 1 M.R.S.A. 405 (6)(A).  Entered Executive Session at 9:09 p.m.  Adjourned Executive Session at 10:08 p.m.

e)     Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to extend the Superintendent’s contract to June 30, 2019 and provide for the operation of the Superintendent of Schools including office assistants, supplies, utilities, and other expenses.  Benefits and wages will be determined at a later date.

 

XIV.      PUBLIC DISCUSSION OF NON-AGENDA ITEMS

 

XV.         ADJOURNMENT – The meeting was adjourned at 10:09 p.m.

 

Respectfully submitted,

 

 

 

Virginia Rebar

Secretary to the Board