RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, NOVEMBER 15, 2016

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:15 p.m. – POLICY COMMITTEE – Leo Hill, Danette Messer (absent), Janneke Strickland, and Virginia Rebar

            The Policy Committee compared our present agenda to a policy of 2002 and made recommendations for revising the policy on Board agenda format.

 

6:30 p.m. – PERSONNEL COMMITTEE – Leo Hill, Nancy MacDonald, Janneke Strickland, and Virginia Rebar

            The Committee met with nominated candidates for middle school boys basketball and high school boys J.V. basketball.

 

I.                CALL TO ORDER – The meeting was called to order at 7:11 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Janneke Strickland, Leo Hill, Nancy MacDonald, Danette Messer, Pauline Lagasse, Brian Malloy, and Elizabeth Brochu

 

Absent:            Scott Shaw (excused)

 

Also present:   Wendi Spencer, Corey Farnham, Michael Talbot, Kattie Sweet-Shibles, Britani Cabassa, Cathy Foran, Mike Staples, Bryan Savoy, Audrey Savoy, Olivia Beane, Carrington Miller, Ed Ferreira, Julie Richard, and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.           APPROVAL OF MINUTES

a)     Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to approve minutes of October 18 (regular meeting), 2016 with the correction of Personnel Committee names.

 

V.             ADJUSTMENTS

a)         Move New Business XIII (a)(b)(c)(f)(h) and (i) to beginning of agenda

b)         Add Executive Session 1 MRSA 405(6) E prior to XIII (i)

c)         Add Executive Session 1 MRSA 405(6) E after XIII (i)

 

VI.           GOOD NEWS AND CELEBRATIONS

a)     Gifted and Talented approval from DOE – Ms. Rebar shared

b)     Professional development from DOE on data analysis by Chelsea Fortin very well received – Teachers are raving about the support from DOE on data analysis.

c)     Communication from Anthony Amero, Athletic Administrator for Forest Hills – Shared.

 

VII.        COMMUNICATIONS

a)     Financial Statement – Reviewed

b)     Staff Directory 2016-17 – Shared

c)     Notice of letter from Parents of Middle School Athletes and administrative response – Ms. Rebar received a letter from parents of middle school athletes.  She indicated that the letter concerned itself with personnel in part and hiring procedures.  She included a response regarding procedures that will guide the hiring of coaches, our complaint policy, and important documents that pertain to this issue.

d)     Letter from Mike Pike, Sheriff’s Department – Shared – We are pleased to have Resource Officer, Mike Pike, work with us again.

e)     Request from Marcy Melcher, Social Worker - Reviewed

f)      Communication from SAD #13 Wellness Committee – A request was made to have the Policy Committee join the Wellness Committee to discuss our wellness policy.

g)     Communication from Heather Merrill - Deleted

h)     Communication from Corey Farnham - Shared

 

VIII.      REPORT OF THE SUPERINTENDENT

a)     Highlights of Superintendent’s Accomplishments through 2016 – Ms. Rebar shared a summary of her major accomplishments to assist the Board with their completion of her evaluation.

b)     Freedom of Information requirements for Board members – Ms. Rebar pointed out that the law requires all Board members to complete a Freedom of Information Access course and file an affidavit to that extent—sign and submit to Central Office.

c)     Ad Hoc Committee communications underway regarding M.S.A.D. #13 leadership structure for 2017-18 – Ms. Rebar explained the proceedings relative to planning work underway in preparation for a leadership structure for next year.

d)     Handbooks – Ms. Rebar pointed out that all District handbooks were available for the Board to take home.

 

IX.           SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Elizabeth Brochu, Nancy MacDonald)

Policy (Janneke Strickland, Danette Messer, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Janneke Strickland)

Transportation (Leo Hill, Adrienne Mathieu, Nancy MacDonald, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Nancy MacDonald, Scott Shaw)

 

a)         Report of Policy Committee – The Policy Committee compared our present agenda to a policy of 2002 and made recommendations for revising the policy on Board agenda format.

 

b)         Report of Personnel Committee – The Committee met with nominated candidates for middle school boys basketball and high school boys J.V. basketball.

 

X.             PROFESSIONAL STAFF INFORMATION

a)     Report of Principal

·       November is Parent Conference Month with conferences already held at Moscow School and Valley High School.  Quimby School will be meeting November 21 and 22 for their conferences.  Parent participation has been high, and parents who were not able to visit at school conferenced via telephone with their teachers.  Parents are encouraged to schedule a meeting with teachers to discuss their concerns through-out the year.

·       Moscow School students enjoyed a Halloween Parade at Bingham Nursing Home followed by an afternoon of science experiments.

·       Fire Prevention Week was a hit with Moscow students.  Firemen held an assembly at Moscow while they were in gear.  Students would be less frightened in case of a fire if they recognized a fireman dressed in their equipment.  Students asked questions then toured an equipment truck, where they received a fire hat.

·       Quimby School has organized into Harry Potter Houses as a way to encourage positive behavior among students.  Each of the four houses compete for earned points offered for good, cooperative behavior and may earn small prizes such as extra recess or a movie.

·       All faculty worked with Maine Dept. of Education representative Chelsey Fortin-Tremble on November 2, and 3.  Ms. Fortin-Tremble introduced techniques to utilize data to track student progress and to improve the quality of assessments.  She brought tools which she designed through analytical Google Docs which will track students’ formative assessments.  We plan to continue to work with Fortin-Tremble through the year to codify our regular use of data.  These two days were a significant step forward as we shift into data driven instruction and substantive proficiency based assessment.

 

b)     Report of Special Education Director

 

XI.           PUBLIC INPUT

Olivia Beane discussed questions on administrative and coaches’ evaluations, the Board of Education agenda format, complaint difficulties, and public input opportunities.

Audrey Savoy complimented recent Superintendent letter regarding hiring of coaches.

 

XII.        OLD BUSINESS

(a)   Board goals refinement (postponed)

 

XIII.      NEW BUSINESS

a)     It was moved by Pauline Lagasse and second by Adrienne Mathieu to approve the request from Marcy Melcher for unpaid leave.  The motion passed with all voting in favor except Elizabeth Brochu who abstained due to family relationship.

b)     Upon motion by Bonnie Atwood and second by Elizabeth Brochu the Board unanimously voted to approve Britani Cabassa as middle school boys basketball coach for 2016-17 and authorized the Superintendent to issue a contract.

c)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to approve Carrington Miller as Boys J.V. Basketball coach for 2016-17 and authorized the Superintendent to issue a contract.

d)     Start-up process for Superintendent’s evaluation – Evaluation document distributed.

e)     Vote on possible communications from the Board of Directors to selected individuals – deleted.

f)      Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to add an additional 2.5 special education position including Gifted/Talented program oversight due to increased needs for services in both areas.

g)     Discussion of purchasing new bus for 2017-18 and vote on same – Upon motion by Pauline Lagasse and second by Leo Hill the Board unanimously voted to approve the purchase of a new bus for 2017-18.

h)     Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to enter Executive Session for the purpose of legal counsel pursuant to 1 M.R.S.A. 405(6) E.  Entered Executive Session at 7:24 p.m.  Adjourned Executive Session at 7:44 p.m.

i)      Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to enter Executive Session for the purpose of employee request to discuss personnel issues relative to roles, functions, and duties of school board and school board members pursuant to 1 M.R.S.A. 405 (6)(A).  Entered Executive Session at 7:45 p.m.  Adjourned Executive Session at 8:00 p.m.

j)      Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to enter Executive Session for the purpose of legal counsel pursuant to a M.R.S.A. 405(6) E.  Entered Executive Session at 8:01 p.m.  Adjourned Executive Session at 8:33 p.m.

k)     Executive Session for the purpose of employee request to discuss personnel issues relative to roles, functions, and duties of school board and school board members pursuant to 1 M.R.S.A. 405 (6)(A) – Cancelled.

 

XIV.      PUBLIC DISCUSSION OF NON-AGENDA ITEMS - Deleted

 

XV.         ADJOURNMENT – The meeting was adjourned at 9:15 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board