RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, APRIL 12, 2016

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:30 p.m. – Policy Committee Meeting

Leo Hill, Danette Messer, Janneke Strickland, Heather Merrill, Julie Richard, and Virginia Rebar

The Policy Committee met with Athletic Director, Heather Merrill, and Julie Richard to review a recommended revision of our Athletic Eligibility Policy JJIC as relates to our new standards-based grading policy.

 

I.                CALL TO ORDER – The meeting was called to order at 7:03 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Janneke Strickland, Leo Hill, Nancy MacDonald, Danette Messer, Brian Malloy, Scott Shaw, and Elizabeth Brochu

 

Absent:            Adrienne Mathieu (excused) and Pauline Lagasse (excused)

 

Also present:   Lorraine Collins, Rachel Ohm, Joseph Garbowski, Heather Merrill, Julie Richard, and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.           APPROVAL OF MINUTES

a)     Upon motion by Bonnie Atwood and second by Leo Hill the Board unanimously voted to approve the minutes of March 8 (regular meeting) and March 22 (special meeting), 2016.

 

V.             ADJUSTMENTS

a)     Move X (b) to beginning of agenda

b)     Move IX (a) to beginning of meeting

c)     Move XIV to beginning of agenda

d)     Add VII (d) – Luke Hartwell

e)     Move XIII (e) to beginning of agenda

f)      Add XIII (g) First reading of Policy JJIC Athletic Eligibility

 

VI.           GOOD NEWS AND CELEBRATIONS

a)     Board Presentation – At the Board’s request, the Chairman, Brian Malloy, presented retiring Principal, Julie Richard, with a framed letter of commendation and a plaque signifying her distinguished leadership as a Principal here in M.S.A.D. #13.

b)     Maine Principal’s Award – Jordan Belanger – Ms. Rebar shared that Jordan Belanger had been named for the MPA award.

c)     National Honor Society Induction – April 6, 2016 – New inductees:  Luke Malloy, Nathan Ames, Durgin Sweet, Nicholas Pelletier, and Raymond Bigelow – This was shared and applauded.

d)     Dinner/Theatre held at Valley on April 1, 2016 – A review of the event indicated a great success with high attendance.

e)     Morning Sentinel names Cody Laweryson as Boys Basketball Player of the Year – Ms. Rebar introduced Rachel Ohm and highlighted a recent Morning Sentinel article featuring Cody Laweryson as Boys Basketball Player of the Year.

 

VII.        COMMUNICATIONS

a)     Financial Statement - Reviewed

b)     Worker Comp rates for 2016-17 – Ms. Rebar referred the Board to a recent drop in worker comp rates.

c)     Anthem insurance rates for 2016-17 – Ms. Rebar indicated there would be no change in the Anthem insurance rates.

d)     A resignation from Luke Hartwell as Boys’ Basketball Coach was reviewed with regret.

 

VIII.      REPORT OF THE SUPERINTENDENT

a)     Special Education compliance review – Ms. Rebar indicated that we just experienced a compliance review in relation to our special education program and with the exception of a few isolated deficiencies, we met requirements.

b)     April 1 enrollment – Ms. Rebar shared the most recent tabulation of District enrollment (187).

c)     Update on Moscow driveway exit – Ms. Rebar shared the cost involved to repair the wet area at the Moscow exit driveway.  The Board decided that the cost was too high for the value of the correction.

d)     FYI – Costs for heating shop – Ms. Rebar shared the costs of heating the shop over a recent three year period.  She encouraged the Board to continue the low heat practice.  The Board agreed.

e)     Letter home on C-DIFF – Ms. Rebar described a recent health alert that was mailed home to all parents/guardians.

f)      Superintendent’s draft budget letter (279 for 15/16 and 16/17 in packet) – Ms. Rebar asked the Board for feedback on her draft budget letter.  No feedback or corrections were forwarded.

g)     Draft budget approval timeline (suggested dates for budget meeting and referendum) – Ms. Rebar suggested a timeline for budget meetings and a referendum.  The Board consensus was positive.

 

IX.           SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Elizabeth Brochu, Nancy MacDonald)

Policy (Janneke Strickland, Danette Messer, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Janneke Strickland)

Transportation (Leo Hill, Adrienne Mathieu, Nancy MacDonald, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Nancy MacDonald, Scott Shaw)

 

a)     Report of Policy Committee – Heather Merrill/Julie Richard and Policy Committee – The Policy Committee met with Athletic Director, Heather Merrill, and Julie Richard to review a recommended revision of our Athletic Eligibility Policy JJIC as relates to our new standards-based grading policy.

 

X.             PROFESSIONAL STAFF INFORMATION

a)     Report of Principal

Basketball season has finished up with several final events.  The boys’ championship team was honored at a Red Claws game, Portland Pirates game and by Maine State Representatives Paul Stearns, Larry Dunphe and Senator Whittemore at the State House.  Central Maine Morning Sentinel named Cody Laweryson as Player of the Year in Central Maine.  Colin Miller, Austin Cates and Luke Malloy were named as Honorable Mention by the Sentinel.

Grandparents Day was a success with 49 attending at Moscow, 41 at Quimby and 24 at Valley, a total of 118. The meals were great!

Moscow Science night was an amazing success.  Parents and their children (101 individuals) went to Moscow Gym to participate in nearly 20 science experiments.  Folks followed simple directions, observed their results and discussed their results in small groups.

Preschool and Kindergarten screenings were held April 1.  We anticipate seven students in Preschool and four additional students in Kindergarten bringing those numbers to thirteen.

Four students each received $100 scholarships for writing about their aspirations for college and career plans. They were recognized in an assembly at Skowhegan High School.  It was the Bob Stewart Aspirations & Scholarship program. Addison Kemp-Webb (5), Benjamin Fitzpatrick (5), Brielle Hill (5) and Brayden Wills (4).

Moscow finished their book fair and the school earned $460 in additional books for classes.  The teachers divided the proceeds among each grade level to purchase new titles for their students.

Seven district faculty members have completed an Assessment class held at Quimby School.  Gayla LaBreck of Thomas College was the instructor.  Teachers learned strategies measuring standards.

Mike Anderson presented a workshop on March 14 which targeted educational choices and measuring standards.

Moscow and Quimby schools have finished their MEA exams.  The Department of Education initially estimated that testing time would be seven hours.  Our students tested substantially longer 10-11 hours.  Science MEA exams for grades 5, 8 & 11 will be in early May.  These exams typically are two hours.  No parents have requested that students be excused from exams.

Drug and alcohol prevention day will be April 13 at Valley High School.  Students will experience wearing alcohol goggles to understand visual impairment, marijuana goggles, Officer Pike will show distracted driving video program and the seat belt crash device will be available to all high school students.  We try to have an alcohol and drug awareness day prior to both the prom and graduation to discourage risky behaviors.

b)     Report of Special Education Director

The month of March was a particularly challenging month for me due to a leg injury I sustained on February 27th. This injury required surgery on March 8th and required me to miss approximately 2 school weeks of school/work. I would like to thank Ms. Richard, and the Special Education Teachers and Ed Techs for the excellent job they did during my absence. Ms. Richard served ably as administrator at a number of IEP meetings that were scheduled and no services or special education processes were interrupted.

I returned to the district to spend the day with Mike Anderson, who provided a high quality day of professional development on the teacher workshop day on March 14th. Mike’s work focuses on the power of student choice and his in-service training had many implications for the education of all students, including those students with special education disabilities.

As I have reported earlier, we had our program review visit from the state Special Education Program Review team on Feb. 23rd. The visit went well and the district’s Special Education Department received complimentary feedback from the state review team. The feedback from the state indicated that their review did not identify pre-findings. I received a letter from the program review team identifying some isolated deficiencies which I have addressed and discussed with the Special Education Teachers. These issues were corrected and submitted to the state for review. I received an e-mail on April 1 from the state review team that the submitted material met criteria and thanked us for our diligence. As I understand it, these isolated deficiencies are considered resolved.  I have been informed that the district will receive a letter of findings from the overall program review in May. 

I have been submitting material to the state review team regarding the transition plan component of high school students’ IEPs.  Transition planning is the IEPs component addressing career and post-secondary education planning and preparation. I would like to compliment the excellent work being done by teachers and administration at Valley High School for the work being done in this regard. The high school seminar courses address many of the areas required in IEP transition plans such as career exploration, and post-secondary living options. The work of the College Readiness Team which coordinates the effort of the MELMAC and Gear Up grants provide high quality transition planning to all Valley High School students. Despite it challenges March 2016 was a positive and productive month for the Special Education Department of MSAD 13.

 

XI.           PUBLIC INPUT - None

 

XII.        OLD BUSINESS

a)     Revisit the issue of moving Board meeting time and date per Brian Malloy and Elizabeth Brochu – Policy BE – After considerable discussion, the Board agreed to leave the decision made on February 9th regarding Board meeting time and dates stand.

 

XIII.      NEW BUSINESS

a)     Board election of officers and committee assignments for 2016-17

Present Chairman                    Brian Malloy

It was moved by Bonnie Atwood and second by Leo Hill to nominate Brian Malloy as Chairman for 2016-17.  The motion passed with all voting in favor except Brian Malloy who abstained.

Present Vice-Chairman           Bonnie Atwood

It was moved by Janneke Strickland and second by Nancy MacDonald to nominate Bonnie Atwood as Vice-Chairman for 2016-17.  The motion passed with all voting in favor except Bonnie Atwood who abstained.

Present Committees

FINANCE:                              Bonnie Atwood, Elizabeth Brochu, Nancy MacDonald

It was moved by Scott Shaw and second by Leo Hill to appoint Bonnie Atwood, Elizabeth Brochu, and Nancy MacDonald to the Finance Committee for 2016-17.  The motion passed with all voting in favor except Bonnie Atwood, Elizabeth Brochu, and Nancy MacDonald who abstained.

POLICY:                                 Leo Hill, Danette Messer, Janneke Strickland

It was moved by Scott Shaw and second by Elizabeth Brochu to appoint Leo Hill, Danette Messer, and Janneke Strickland to the Policy Committee for 2016-17.  The motion passed with all voting in favor except Danette Messer and Janneke Strickland who abstained.

NEGOTIATIONS:                 Brian Malloy, Pauline Lagasse, Janneke Strickland

It was moved by Bonnie Atwood and second by Danette Messer to appoint Brian Malloy, Pauline Lagasse, and Janneke Strickland to the Negotiations Committee for 2016-17.  The motion passed with all voting in favor except Brian Malloy and Janneke Strickland who abstained.

TRANSPORTATION:           Leo Hill, Adrienne Mathieu, Nancy MacDonald, Scott Shaw

It was moved by Elizabeth Brochu and second by Janneke Strickland to appoint Leo Hill, Adrienne Mathieu, Nancy MacDonald, and Scott Shaw to the Transportation Committee for 2016-17.  The motion passed with all voting in favor except Leo Hill, Scott Shaw, and Nancy MacDonald who abstained.

BLDGS/GROUNDS:              Bonnie Atwood, Leo Hill, Nancy MacDonald, Scott Shaw

It was moved by Elizabeth Brochu and second by Danette Messer to appoint Bonnie Atwood, Leo Hill, Nancy MacDonald, and Scott Shaw to the Buildings/Grounds Committee for 2016-17.  The motion passed with all voting in favor except Bonnie Atwood, Leo Hill, Scott Shaw, and Nancy MacDonald who abstained.

b)     Vote on Recertification Steering Committee for 2016-17

Rhonda Roberts, Chair           Alternates:            Luke Hartwell, Chair

John Berube                                                    Rebecca York

Jena Harvey, Advisor                                     Kelly Bailey, Advisor

Upon motion by Bonnie Atwood and second by Nancy MacDonald it was unanimously voted to approve the Recertification/Steering Committee for 2016-17 as above.

c)     The Superintendent would like to report to the Board that the following is a list of all continuing contract teachers, no action is required:

Joy West                     Mary Collins               Kelly Bailey

Rhonda Roberts          Catherine Foran            Wendy Belanger

Rebecca York             James Tyler                 Kattie Sweet-Shibles

Brenda Fanjoy            Daniel McDonald            Luke Hartwell

John Berube                Jena Harvey

d)     Upon motion by Bonnie Atwood and second by Nancy MacDonald the Board unanimously voted to approve the school calendar for 2016-17 as presented.

e)     Upon motion by Elizabeth Brochu and second by Leo Hill the Board unanimously voted to approve a French trip to Quebec on May 6, 2016.

f)      After considerable discussion, it was moved by Bonnie Atwood and second by Nancy MacDonald o approve the 2016-17 budget as presented with a $3,000 decrease.  The motion passed unanimously.

Upon motion by Scott Shaw and second by Leo Hill it unanimously voted to approve the recommended budget timeline.

g)     Upon motion by Leo Hill and second by Bonnie Atwood the Board unanimously voted to approve the first reading of revised Policy JJIC Athletic Eligibility.

 

XIV.      PUBLIC DISCUSSION OF NON-AGENDA ITEMS - None

 

XV.         ADJOURNMENT – The meeting was adjourned at 8:46 p.m.

Respectfully submitted,

 

 

 

Virginia Rebar

Secretary to the Board