RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, MARCH 8, 2016

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:30 p.m. – Finance Committee Meeting

                        Bonnie Atwood, Elizabeth Brochu, Nancy MacDonald

                        Open and review fuel oil bids for 2016-17

Nancy MacDonald (entered at 6:40 p.m.), Bonnie Atwood, Elizabeth Brochu, Brian Malloy, and Virginia Rebar attended and reviewed five oil bids.  The group decided to recommend that the bid be awarded to A.E. Robinson.

 

I.                CALL TO ORDER – The meeting was called to order at 7:02 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Janneke Strickland, Leo Hill, Nancy MacDonald, Pauline Lagasse, Brian Malloy, Scott Shaw, and Elizabeth Brochu

 

Absent:            Danette Messer (excused)

 

Also present:   Julie Richard (arrived at 7:21 p.m.) and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.           APPROVAL OF MINUTES

a)     Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to approve the minutes of February 9, 2016 (regular Jan/Feb meeting).

 

V.             ADJUSTMENTS

a)     Move X (b) to beginning of meeting

b)     Postpone XIII (c)

 

VI.           GOOD NEWS AND CELEBRATIONS

a)     Valley Varsity Boys’ Basketball Class D State Champions 2016 – Ms. Rebar reviewed the activities surrounding the winter sports recognition program on March 3rd complete with a letter she wrote to the members of the Valley Varsity Boys Basketball Class D State Champions 2016.  Her letter was applauded.  In addition the minor league team of the Boston Bruins, the Pirates, has invited the Valley High School Boys Basketball team to a “Night of Champions: and free tickets to a game on Saturday, March 26, at 7:00 p.m. at the Portland Cross Insurance Area in Portland.  Also, the Red Claws, the minor league team for the Boston Celtics, have contacted us and will be inviting the team to a game of theirs as well.  The date is yet to be determined.

b)     Luke Hartwell chosen to coach McDonald’s All Star Game – Ms. Rebar indicated that Coach Luke Hartwell has been asked for the second time to coach at the McDonald’s game on March 12th in Bangor.  Proceeds support the Ronald McDonald House.  He is the third coach in Maine to receive the gold ball as a player and coach and the second coach in Maine to accomplish this at the same school.  Cody Laweryson and Luke Malloy have been selected to play in that game.  Ms. Rebar also noted that Cody Laweryson, Collin Miller, and Austin Cates were selected All Conference players for the boys and Dalayne Davis was selected for the girls.

c)     Good Shepherd Food Bank extended to Quimby Middle School – Ms. Rebar reviewed a recent donation to the middle school from the Good Shepherd Food Bank.  Families are being provided with ample food free of charge through this initiative.

 

VII.        COMMUNICATIONS

a)     Financial Statement - Reviewed

b)     Superintendent’s letter to Art Dingley – Ms. Rebar included a letter of gratitude to Art Dingley in the Board packet for all of his donations.  Ms. Rebar read a letter from Art Dingley expressing his motivations for the gifts and perceptions of our students and staff.  This was well received.

 

VIII.      REPORT OF THE SUPERINTENDENT

a)     Letter of commendation/Julie Richard - Shared

b)     Follow-up (if need be) on March 1 Finance Committee meeting – Ms. Rebar summarized the “draft” budget presented at the March 1st Finance Committee meeting as relates to major components driving the budget and needs addressed.

c)     News from KVSA meeting – Ms. Rebar shared information she gleaned from the morning KVSA meeting, especially as pertains to special education rising costs and approaches in terms of providing needed services.

 

IX.           SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Elizabeth Brochu, Nancy MacDonald)

Policy (Janneke Strickland, Danette Messer, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Janneke Strickland)

Transportation (Leo Hill, Adrienne Mathieu, Nancy MacDonald, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Nancy MacDonald, Scott Shaw)

a)     Report of Finance Committee

March 1 – Cost center coordinators met with Board members (Elizabeth Brochu, Brian Malloy, Adrienne Mathieu, and Pauline Lagasse) including Heather Merrill, Julie Richard, Derek Hussey, Dori Vermette, Jeanette Casey, and Virginia Rebar.  A “draft” budget was summarized and reviewed for 2016-17.

March 8 – Nancy MacDonald, Bonnie Atwood, Elizabeth Brochu, Brian Malloy, and Virginia Rebar attended and reviewed five oil bids.  The group decided to recommend that the bid be awarded to A.E. Robinson.

 

X.             PROFESSIONAL STAFF INFORMATION

a)     Report of Principal

·       The Priority School Science Night for Moscow students is planned for March 10, 2016 from 6:00 to 7:30.  The evening event is designed to lead parents and students through a series of age appropriate science experiments.  More than 30 families have responded indicating that they plan to attend.

·       Mike Anderson will work with teachers to incorporate strategies for proficiency based learning on the upcoming workshop day March 14, 2016.

·       The basketball tournament brought success for both the boys’ and girls’ varsity teams.  Valley girls registered victory in the first round of the tournament, losing in the final four grouping.  Valley boys won the Class D Southern Maine tournament by beating both opponents and the flu.  They went on to beat Easton in the Class D State Championship game.

·       MEA exams begin for students in grade 3-8 on March 23, 2016.  Exams are anticipated to take a minimum of six hours.

·       Sophomores and juniors will travel to University of Maine at Farmington March 30 to attend a career fair and college exploration.  Interested high school students attended a tour of applied physics (STEM) at the University of Maine on March 1.

·       The Good Shepard Food Bank has included Quimby School in their regular delivery of free food items.  The first delivery arrived March 1, 2016.  All students took fresh fruit and vegetables home as well as some canned goods, pasta, tuna and cereal.  Good Shepard asks faculty to maintain an emergency reserve of dry or canned goods for families who may need food prior to the next delivery.  The next delivery of food will be April 5 for Quimby and March 15 for Moscow School.

·       The High School play is scheduled for April 1, 2016.

·       Jordan Belanger was selected to receive the Maine Principal’s Award and will attend a dinner on Saturday April 2, 2016 in Bangor.

·       An anti-drugs and alcohol day is planned for the high school on April 13.  It is designed to encourage safe behaviors prior to Prom and Graduation season.  Students will experiment with goggles replicating impaired vision resulting from drugs or alcohol.  A crash seat illustrated the force of a low level car crash along with several additional demonstrations.

·       High school students who study languages will attend a day at Colby College called Russian Sampler.  Students are introduced to the life and popular culture of Russian students of their own age.  This is the third year Valley has attended this event.  Earlier programs have included cooking and eating Russian foods, dancing and question and answer sessions of Russian students attending Colby.

·       Dr. Suess Day was celebrated at Moscow School with great excitement and by reading several Dr. Suess stories.

·       Quimby students and Moscow’s Grade 4 students attended two presentations in the “Dome” on March 1, 2016.  The “Dome” is an inflatable structure which students enter to watch science presentations.  Our students watched a presentation on the Solar System and another after lunch on cell structures.  Students visually traveled in space and within a cell.

 

b)     Report of Special Education Director

    The month of February was a busy and productive month for the Special Education Department of MSAD 13. As I review my calendar for the month I see that there were a number of IEP meetings during the month. These meetings were positive and interactive, with good relatedness from parents and older students.

    We also had a Safety-Care Specialist initial training for three staff members during the February break. I appreciated these staff members flexibility in attending the session during the vacation, as it allowed us to not require substitute staff to be needed and it was timely training. The training went well and the discussion that accompanied the training was helpful to all involved in my estimation.

    On February 23rd, we were visited by three members of the state’s Special Education Program Review Team. The state team was led by Roberta Lucas, Federal Program Coordinator for the Maine D.O.E.  Mrs. Melissa Vitalone and I met with Ms. Lucas and Ms. Tammy Holmes for approximately 3.5 hours reviewing selected students special education documents. Mrs. Dori Vermette also met with Ted Fournier regarding special education financial records and systems.  I felt the visit went well.  The verbal feedback from the state team was positive. They scrutinized our documents and provided feedback to us on these elements of special education provision.

     Ms. Lucas solicited feedback from Melissa, and I regarding this review process. Mrs. Vitalone requested information regarding state forms and what particular information the state D.O.E. is seeking. I spoke about my concern regarding students with disabilities’ (those in Special Ed. having IEPs) ability to earn regular high school diplomas. I spoke briefly about a state committee tasked by legislative statute with analyzing the impact of proficiency based diplomas on students with IEPs/disabilities. I asked for the state to reflect on the importance of a regular high school diploma and to advocate for students with disabilities around diploma issuance. I believe they understood my concern.

   On a more personal note, my Special Education Director’s recertification plan/portfolio was approved by the Kennebec Administrators’ Consortium, which grants me a new five year certificate. On a less happy note, I sustained a knee injury on Feb. 27th that will likely require surgery. I will learn more about this after meeting with my doctor today. As did the whole community, I enjoyed the Valley Basketball gold ball run. It was a great tournament.  I had to watch the state championship game on TV instead of in person due to my knee injury, but the TV coverage was excellent.  It is a pleasure to be associated with the team and program. I continue to enjoy my work for the fine communities and schools of MSAD 13.

 

XI.           PUBLIC INPUT - None

 

XII.        OLD BUSINESS - None

 

XIII.      NEW BUSINESS

a)     It was moved by Pauline Lagasse and second by Adrienne Mathieu to approve the nomination of Kattie Sweet-Shibles as Middle School Softball Coach for 2015-16 and authorize the Superintendent to issue a contract.  The motion passed with all voting in favor except Bonnie Atwood who abstained due to the candidate’s status as a relative.

b)     Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to approve the nomination of Joshua West as Middle School Baseball Coach for 2015-16 and authorized the Superintendent to issue a contract.

c)     Vote on nomination of Diane Pinkham as Ed Tech III at Moscow for 2015-16 and authorize the Superintendent to issue a contract - Postponed

d)     Vote on a school calendar for 2016-17 - Postponed

e)     Upon motion by Scott Shaw and second by Leo Hill the Board unanimously voted to award the oil bid for 2016-17 to A.E. Robinson Oil at a lock-in rate of $1.5980.

f)      Discussion of policy JLCC - Postponed

g)     Budget workshop/discussion – Report from Finance Committee meeting of March 1 – The group decided to await more information such as adjustments in State subsidy, carryover from 2016, and general economic impacts on the community.  More deliberation will occur on March 22, 2016.

 

XIV.      PUBLIC DISCUSSION OF NON-AGENDA ITEMS - None

 

XV.         ADJOURNMENT – The meeting was adjourned at 8:44 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board