RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, SEPTEMBER 15, 2015

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:30 p.m. – Policy Committee meeting

                        Leo Hill, Danette Messer, and Virginia Rebar

The Committee reviewed the latest updates on a new policy DJ Bidding/Purchasing Requirements and decided to recommend it for a first reading.

 

I.               CALL TO ORDER – The meeting was called to order at 7:02 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Leo Hill, Nancy MacDonald, Danette Messer, Pauline Lagasse, Brian Malloy, Scott Shaw, and Elizabeth Brochu (arrived 7:17 p.m.)

 

Absent:            Adrienne Mathieu (excused) and Sheree Brown (excused)

 

Also present:   Julie Richard (arrived 7:07 p.m.) and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.          APPROVAL OF MINUTES

a)     Upon motion by Pauline Lagasse and second by Bonnie Atwood it was unanimously voted to approve the minutes of August 25, 2015 (regular meeting) with the exception that Scott Shaw indicated that he was excused for the August 25 Board meeting.  A correction will be made.

 

V.             ADJUSTMENTS

a)     Ms. Rebar requested that XIII (d) Debate Club addition, Joe Garbowski be added as well as VIII (e) field trip on September 18, 2015 be added

 

VI.          GOOD NEWS AND CELEBRATION

a)     Upper Kennebec Valley Memorial High School named among America’s Top High Schools by Newsweek for 2015 – Ms. Rebar provided a number of details surrounding this exceptional recognition.  The plans of a scheduled District celebration slated for October 2 were shared.

 

VII.        COMMUNICATIONS

a)     Financial Statement - Reviewed

b)    Resignation and acceptance of Katie Flood-Gerow, Guidance Counselor – Katie was present and recognized for her long standing efforts to promote college attendance.

 

VIII.      REPORT OF THE SUPERINTENDENT

a)     Enrollment – Ms. Rebar distributed a current enrollment report.

b)    Report on 2015-16 school opening – Ms. Rebar reported on a smooth 2015-16 school opening.

c)     Discussion of fall harvest pot luck – The discussion resulted in a consensus to offer a celebration banquet on October 2 at the high school including all schools, community dignitaries and the press.

d)    State is funding a camera system for Concord bus – Ms. Rebar reported that she was successful in securing funding support to provide a camera system on the Concord bus from the DOE.

e)     Ms. Rebar explained unique content of “Body Works” field trip in Portland scheduled for September 18, 2015.

 

IX.          SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Elizabeth Brochu, Nancy MacDonald)

Policy (Sheree Brown, Danette Messer, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Sheree Brown)

Transportation (Leo Hill, Adrienne Mathieu, Nancy MacDonald, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Nancy MacDonald, Scott Shaw)

 

a)     Policy Committee – The Committee reviewed the latest updates on a new policy DJ Bidding/Purchasing Requirements and decided to recommend it for a first reading.

 

X.            PROFESSIONAL STAFF INFORMATION

a)     Report of Principal

The opening of school has been smooth!  Very few issues have surfaced; both teachers and bus drivers have adjusted well to new students.  District schools look great, custodians worked hard over the summer to clean and prepare for the school year.   The playground at Moscow is very popular and the significant changes increase safety and use of the area.

The New Teacher Day was held August 27.  New teachers reviewed guidelines and staff handbooks to assist in their quick assimilation to RSU 83/MSAD 13.

Quimby School held a Welcome to Grade 5 August 25th for parents and students.  Six of ten students attended with their families.  Jena Harvey spoke to students and parents encouraging communication during the school year and she invited parent involvement with students’ academic life.  We passed out Gear-Up information to parents, and held a picnic lunch for everyone who attended.

Valley High School held a Welcome to high school for their grade 9 students on August 31.   Thirteen of fourteen students attended this event with their parents and families. Valley faculty encouraged students to be involved in their school, and invited both students and parents to communicate with teachers if they questions or concerns regarding coursework or high school activities.

Kindergarten held a Welcome Night on August 31 as well.  Rhonda Roberts introduced the goals and regular activities to parents and students.  She encouraged parents to be in communication if they had questions or concerns.  Parents were able to complete all necessary forms and contact information that night.  Both students and parents enjoyed a short bus ride where drivers introduced basic bus behavior to riders.  Only one student could not attend the Kindergarten Welcome Night.

There is a student who was recently diagnosed with juvenile onset diabetes at Quimby School.  The district sent two staff, Janet Melcher and Jorja Robinson to a diabetes clinic in Bangor prior to the opening of school.  The student demonstrates cooperation with staff and personal maturity to care for self.  We anticipate sending staff to a class for students with insulin pumps in the near future.

What a great way to begin the school year!  Valley High School was just honored by Newsweek as one of the top high schools in USA to Beat the Odds 2015. This list seeks to identify schools that do an excellent job of preparing their students for college while overcoming the obstacles posed by students at an economic disadvantage. The Newsweek recognition could only occur with the efforts and passion for learning from both our school board and our community. Your convictions, and your energy and skills have provided support for students, and have clearly contributed to recent significant improvements in our high school student scores.  Additionally, I see your work as part of a full team effort.  I am so pleased to be a part of the Valley team and truly influence student learning. 

 

http://www.newsweek.com/high-schools/beating-odds-2015#.

http://www.newsweek.com/topic/high-schools-2015

 

We very recently received scores from last spring’s Smarter Balanced tests.  While we have not yet analyzed the full scoring results, we learned Grade 5 did not receive a score for reading.  I spoke with a Maine State Department of Education official (Ms. Godbout) who is in charge of the test results, and learned it was caused by our selection of the incorrect test from a menu of several options.  Ms. Godbout also explained our school was among several who made the same error. We will provide both grade 5 students and parents and all other parents with a fall NWEA reading score at the same time we plan to release the Smarter Balanced results.

There are sixteen high school students enrolled in dual enrollment courses this semester, and we anticipate it will be about the same in the spring semester.  It represents our largest number of dual enrollment participants to date.

Mrs. Pauline Stevens is working with three of our senior students in a program which is called Early College for ME.  Colin Miller, Luke Malloy and Jeff Mackenzie are the student accepted into Early College for ME.  This program offers our students an opportunity to work with Mrs. Stevens both this year and next year as the students work in the community college system.  The students applied to Early College for ME last spring.  Mrs. Stevens will act to mentor our students this year, and as they enter a Maine community college next year.  Students may also be eligible to receive a tuition waiver for Dual enrollment classes this year, book purchases for classes, and a possible $1,000 scholarship applied to their community college tuition next year. The mentorship Mrs. Stevens plans for these students during the first year of community college can be a powerful influence on first year students.  We are fortunate to have Mrs. Stevens guiding us as she cares deeply about students from our district.

Moscow Open House is scheduled for Wed., September 9, 2015 from 6:00-7:00.

Quimby School Open House is scheduled for Wed., September 16, from 6:00-7:00.

The Community garden is producing substantial amounts of vegetables.  Our late planting allows our harvest to be active when students have returned to school.

·       To date we have harvested: 35 pounds of broccoli  (Which students have eaten the first weeks of school)

·       40 pounds of green and wax beans  ( two donations to the nursing home and to several senior citizens,  eaten at school, raw with dip)

·       5 green cabbages about 3 pounds each ( cole slaw at school next week)

·       Another 6 purple cabbages are near harvest size

We plan to have all middle school students assist with the harvest especially corn and many remaining vegetables before the end of September.

 

 

b)    Report of Special Education Director

 

    As you know, a primary objective of mine during the month of August was preparing for the upcoming (now current) school year. This involved completing state special education reports, as well as finalizing any student programs that needed adjustment prior to the start of school. Both of these endeavors went well.

     Our first formal week of school also went well. Staff worked collaboratively to complete mandatory training and to prepare programming for our students. The first few student days went well, and programs went smoothly. My observations indicate that students are happy and enthusiastic about returning to our schools. It is gratifying to see their desire to engage actively in their education programs.  I know we were all proud to see that Valley High School had been selected as one of the top 500 high schools in the nation in assisting students in beating the odds toward achieving their higher education aspirations.

    The year is fully underway as I write this. I am pleased that our Special Education Teachers have had a year’s experience working together. This makes a big difference and allows our collaboration to be at a higher level. I realize that I say this often in my reports, but this is a particularly busy time of the year. Nevertheless, it is an exciting and fun time and I continue to enjoy my work as Special Education Director/Teacher for this fine district.

 

XI.          PUBLIC INPUT

 

a)     Bonnie Atwood expressed that the curtain valance in the high school needs to be sent out for cleaning.  Leo Hill stated that the snowmobile club is in need of helpers.  Bonnie Atwood shared that the Boosters are offering a new scholarship for volunteerism.

b)    Ms. Rebar noted that she had distributed all student handbooks, the athletic handbook, and the coaches handbook to all Board members.

 

XII.        OLD BUSINESS - None

 

XIII.      NEW BUSINESS

a)     Board goals review 2015-16 – The Board decided to continue on with present goals for 2015-16.

b)    Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to approve the first reading of policy DJ Bidding/Purchasing Requirements.

c)     Vote on Board delegate for MSBA delegate assembly

Upon motion by Pauline Lagasse and second by Scott Shaw the Board unanimously voted to approve the nomination of Bonnie Atwood as MSBA delegate at the delegate assembly.

Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to approve the nomination of Nancy MacDonald as alternate MSBA delegate at the delegate assembly.

d)    Vote on approval of the following Schedule B assignments for 2015-16 and authorization of the Superintendent to issue contracts

Upon motion by Pauline Lagasse and second by Bonnie Atwood it was unanimously voted to approve Paul Belanger as Golf Coach for 2015-16 and authorized the Superintendent to issue a contract.

Upon motion by Pauline Lagasse and second by Bonnie Atwood it was

unanimously voted to approve Dan McDonald as Elementary Girls Basketball Coach for 2015-16 and authorized the Superintendent to issue a contract.

It was moved by Pauline Lagasse and second by Scott Shaw to approve

Corey Farnham as Girls Middle School Basketball Coach for 2015-16 and authorize the Superintendent to issue a contract.  All voted in favor except Elizabeth Brochu who abstained due to family relationship.

Upon motion by Pauline Lagasse and second by Nancy MacDonald it was

unanimously voted approve Erin Marden as Varsity Softball Coach for 2015-16 and authorized the Superintendent to issue a contract.

Upon motion by Bonnie Atwood and second by Pauline Lagasse it was unanimously voted to approve Scott Laweryson as Varsity Baseball Coach for 2015-16 and authorized the Superintendent to issue a contract.

It was moved by Pauline Lagasse and second by Elizabeth Brochu to approve Kattie Sweet-Shibles as Student Council Advisor for 2015-16 and authorize the Superintendent to issue a contract.  The motion passed with all voting in favor except Bonnie Atwood who abstained due to family relationship.

It was moved by Pauline Lagasse and second by Elizabeth Brochu to approve Kattie Sweet-Shibles as Yearbook Advisor for 2015-16 and authorize the Superintendent to issue a contract.  The motion passed with all voting in favor except Bonnie Atwood who abstained due to family relationship.

It was moved by Pauline Lagasse and second by Elizabeth Brochu to approve Kattie Sweet-Shibles as Dramatics Coach for 2015-16 and authorize the Superintendent to issue a contract.  The motion passed with all voting in favor except Bonnie Atwood who abstained due to family relationship.

Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to approve Lori Gordon as Graduation Advisor for 2015-16 and authorized the Superintendent to issue a contract.

Upon motion by Bonnie Atwood and second by Nancy MacDonald the Board unanimously voted to approve Joe Garbowski as Debate Club Coach for 2015-16 and authorized the Superintendent to issue a contract.

 

XIV.      PUBLIC DISCUSSION OF NON-AGENDA ITEMS

Pauline Lagasse asked why don’t we have dramatics consultants and math league.

 

XV.        ADJOURNMENT

The meeting was adjourned at 8:25 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board