RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, JUNE 9, 2015

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:30 p.m. – Policy Committee Meeting

                        Leo Hill, Danette Messer (late), Sheree Brown (absent)

                        Review of wellness policy

                        Review of bidding procedures policy

The group reviewed the upgraded and updated student wellness policy including provisions for staff wellness and attention to 2010 legal requirements.  The group recommended the policy for a first reading.  The Board briefly reviewed a new bidding policy.  A copy was distributed to the entire Board and tabled for further review when the full Committee is in attendance.

 

I.               CALL TO ORDER – The meeting was called to order at 7:07 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Leo Hill, Nancy MacDonald, Danette Messer, Scott Shaw, Sheree Brown (arrived 7:05 p.m.), Pauline Lagasse (arrived 7:10 p.m.), Brian Malloy (arrived 7:18 p.m.), and Elizabeth Brochu (arrived 7:18 p.m.)

 

Absent:            None

 

Also present:   John Berube, Christine Graham, Kattie Sweet-Shibles, Edward Ferreira, Julie Richard (arrived 7:15 p.m.), and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.          APPROVAL OF MINUTES

a)     Upon motion by Sheree Brown and second by Adrienne Mathieu the Board unanimously voted to approve the minutes of May 5, 2015 (special meeting), May 12, 2015 (regular meeting), and May 28, 2015 (budget meeting).

 

V.             ADJUSTMENTS

a)     Move XIII b and c to beginning of meeting

b)    Move X b to beginning of agenda

 

VI.          GOOD NEWS AND CELEBRATION

a)     Good Shepherd Food Bank – Ms. Rebar shared all of the details regarding a grant received from the area Good Shepherd Food Bank.  The benefit for us is the provision for food to be sent home including fresh produce next year for Moscow student families.

b)    Letter of commendation from Rodney Whittemore – Ms. Rebar shared that middle school honor students at Quimby received a letter of commendation from Senator Rodney Whittemore.

c)     Fresh Fruit and Vegetable Grant – Moscow School – Ms. Rebar shared that we applied for and have been awarded a renewal of our State sponsored fresh fruit and vegetable grant.

 

VII.        COMMUNICATIONS

a)     The financial Statement was shared and reviewed.

b)    The letter from Maine General Hospice regarding donation in memory of Erdine McCollor was shared.

c)     The letter from VA Hopsice Program regarding donation in memory of Roland Price was shared.

 

VIII.      REPORT OF THE SUPERINTENDENT

a)     Math teacher position – Ms. Rebar indicated that three candidates have been interviewed for the middle school math position.  The interview team decided to keep the position open at this time.

b)    Special Ed review 15/16 – Ms. Rebar shared that our District is slated to be reviewed by DOE officials for purposes of compliance as relates to our Special Education Program and Finances.

c)     Graduation – Lori Gordon was congratulated in her absence for the coordination of the 2015 graduation exercises.  The Board Chair indicated that it was one of the best he ever attended.

d)    GPA increase – Ms. Rebar informed the Board that a majority of the Appropriations Committee members are supporting a budget that increases General Purpose Aid going out to school districts by $25 million.

e)     Shade construction update – Ms. Rebar reported that the shade construction is almost complete.  She mentioned that the whole playground area is extremely attractive as a result of recent improvements.

 

IX.          SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Elizabeth Brochu, Nancy MacDonald)

Policy (Sheree Brown, Danette Messer, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Sheree Brown)

Transportation (Leo Hill, Adrienne Mathieu, Nancy MacDonald, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Nancy MacDonald, Scott Shaw)

a)     Policy Committee

The group reviewed the upgraded and updated student wellness policy including provisions for staff wellness and attention to 2010 legal requirements.  The group recommended the policy for a first reading.  The Board briefly reviewed a new bidding policy.  A copy was distributed to the entire Board and tabled for further review when the full Committee is in attendance.

 

X.            PROFESSIONAL STAFF INFORMATION

a)     Report of Principal

Two middle school students received scholarships to Camp Postcard in late June.

Grade 5 will travel to Flood Dairy Farm then to Unity College to explore careers.

Moscow hosted author and illustrator Rebecca Raye.  Students had studied Ms. Raye’s stories earlier and enjoyed her presentation on Friday May 29.

The Moscow playground is very popular with the students! Both the Kindergarten Night and the Spring concert at Moscow were exciting well attended performances.

Grades 6 & 7 plan to attend the Hudson Museum at the University of Maine on Tuesday, June 9.

Sen Rodney Whittemore sent his congratulations to Quimby honor roll students.

Grade 8 will travel to Adventure Bound for team ropes experiences.

East –West athletic league held the annual awards night June 2 with Valley HS earning several awards:

·       Unsung Hero Award- Jeanette Casey

·       Heather Merrill- Athletic Director of the Year

·       Cody Laweryson-  All Conference:  Soccer, Basketball and Baseball

·       KyLa White- All Conference: Soccer & Basketball, Scholar Athlete Award

·       Colin Miller- All Conference: Basketball & Soccer.

·       Valley- All Conference Sportsmanship Award

·       Girls’ Softball- All Conference Sportsmanship

 

b)    Report of Special Education Director

    As I write the board report for the month of May, I am reminded of my old track days. Often I was trying to generate a sprint at the end of a half mile race. I usually ran the 880 (yard race) in those pre-metric distance days. As you know, this is sometimes referred to as the finishing kick. The administration and teaching of special education sometimes feels like long distance race or perhaps a marathon, especially as the school year reaches its conclusion. There have been a number of IEP meetings that occurred during May, and of these a number were three year re-evaluations. These meetings have been productive and collaborative and have had very good parent involvement. As usual, we have involved students in their IEP process as much as is possible and appropriate.

      I also had the opportunity of attending a Kennebec Valley Regional Superintendent’s Association meeting with Ms. Rebar on May 12th. Folks from the Maine Department of Education, Roberta Luca and Cindy Bernstein, provided a presentation to Superintendents and Special Education Directors regarding the Special Education Program Review process. This process is currently called General Supervision System Monitoring. Ms. Lucas and Ms. Bernstein explained that this system entails a letter of notification, a letter of instruction, a desk audit process, a self-assessment process, a site visit, a letter of findings, and a           corrective action plan. A power point handout of the presentation was forwarded to me by Ms. Rebar and I have and will continue to review this with the district’s special educators. This will help us prepare for the state’s review of our special education program.       

     May was a busy and productive month for the Special Education Department of M.S.A.D. #13.

 

XI.          PUBLIC INPUT - None

 

XII.        OLD BUSINESS - None

 

XIII.      NEW BUSINESS

a)     It was moved by Pauline Lagasse and second by Bonnie Atwood to transfer $5,500 from Line II to Line XI of the 2014-15 budget.  The motion passed with all voting in favor except Leo Hill who voted against.

b)    Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to enter Executive Session to discuss the evaluation of the Special Education Director pursuant to 1 M.R.S.A. §405(6)(A).  Entered Executive Session at 7:24 p.m.  Adjourned Executive Session at 7:38 p.m.

c)     Upon motion by Bonnie Atwood and second by Nancy MacDonald the Board unanimously voted to renew Edward Ferreira as Special Education Director for 2015-16 (part-time 40%) with a 2.9% increase for each portion of his roles and authorized the Superintendent to issue contracts.

d)    Upon motion by Elizabeth Brochu and second by Bonnie Atwood the Board unanimously voted renew Heather Merrill as Athletic Director for 2015-16 and authorized the Superintendent to issue a contract.  Mrs. Merrill shared an opportunity to join in a football engagement.  The cons outweigh the pros.  The Board agreed.

e)     Upon motion by Scott Shaw and second by Pauline Lagasse the Board unanimously voted to approve the French class field trip request to out of the country Canada.  John Berube reviewed the purpose and the agenda for the trip.

f)     Upon motion by Pauline Lagasse and second by Nancy MacDonald the Board unanimously voted to authorize the Superintendent to apply for and expend monies, sign necessary forms and otherwise act as agent of the Board of Directors of M.S.A.D. #13 under Title I, Title II, Drug Free and other federal projects including federal stabilization funds that become available and are approved by the Board for 2015-2016.

g)    Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to enter Executive Session for the purpose of discussion of negotiations pursuant to 1 M.R.S.A. §405(6)(D).  Entered Executive Session at 8:22 p.m.  Adjourned Executive Session at 8:29 p.m.

h)    It was moved by Sheree Brown and second by Leo Hill to approve the salary/benefits for 2015-16 and 2016-17 for the Upper Kennebec Valley Education Association (Teachers).  The motion passed with all voting in favor except Bonnie Atwood who abstained due to a relative in the UKVEA.

i)      Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted that the Computation and Declaration of Votes dated June 9, 2015 and attached hereto be and it is hereby approved.

Further voted that the Computation and Declaration of Votes be entered upon the records of the District.

Further voted that a certified copy of the Computation and Declaration of Votes be sent to each of the town clerks within the District.

j)      Budget discussion, if necessary - None

k)    Sign tax assessments, if necessary – Assessments were signed.

l)      Next meeting to be held at the Moscow Elementary School – Announced.

 

XIV.      PUBLIC DISCUSSION OF NON-AGENDA ITEMS - None

 

XV.        ADJOURNMENT

The meeting was adjourned at 8:56 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board