RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF DISTRICT BUDGET MEETING

THURSDAY, MAY 28, 2015

QUIMBY MIDDLE SCHOOL GYMNASIUM, BINGHAM, MAINE  04920

7:00 p.m.

 

The meeting was called to order at 7:04 p.m.

 

Present:           Bonnie Atwood, Nancy MacDonald, Danette Messer, Brian Malloy, Elizabeth Brochu, Sheree Brown, Adrienne Mathieu, Leo Hill, and Pauline Lagasse

 

Absent:            Scott Shaw

 

Also present:   Several members of the public and Superintendent Virginia Rebar

 

Article 1:         To elect a moderator to preside at the meeting.

 

Upon motion by Bonnie Atwood and second by Pauline Lagasse, Donald Beane was elected as moderator for the 2015-16 annual district budget meeting with three written ballots being cast.

 

The moderator, Donald Beane, was sworn in by Chairman Brian Malloy.

 

The ballot clerks, Jeanette Jacques and Dorothy Farrell, were sworn in by Moderator Donald Beane.

 

Article 2:         To see what sum the school administrative unit will be authorized to expend for Regular Instruction for the 2015-16 fiscal year.  Board of Directors recommends $1,321,305.00

 

Upon motion by Doris Vermette and second by Kelly Vicneire, Article 2 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 3:         To see what sum the school administrative unit will be authorized to expend for Special Education for the 2015-16 fiscal year.  Board of Directors recommends $469,634.00

 

Upon motion by Janet Melcher and second by Kelly Vicneire, Article 3 passed as

recommended with a vote of 19 yes and 0 no.

 

Article 4:         To see what sum the school administrative unit will be authorized to expend for Career and Technical Education for the 2015-16 fiscal year.  Board of Directors recommends $11,326.00

 

Upon motion by Bonnie Atwood and second by Nancy MacDonald, Article 4 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 5:         To see what sum the school administrative unit will be authorized to expend for Other Instruction for the 2015-16 fiscal year.  Board of Directors recommends $124,675.00

 

Upon motion by Doris Vermette and second by Kelly Vicneire, Article 5 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 6:         To see what sum the school administrative unit will be authorized to expend for Student and Staff Support for the 2015-16 fiscal year.  Board of Directors recommends $338,431.00

 

Upon motion by Bonnie Atwood and second by Nancy MacDonald, Article 6 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 7:         To see what sum the school administrative unit will be authorized to expend for System Administration for the 2015-16 fiscal year.  Board of Directors recommends $252,319.00

 

Upon motion by Pauline Lagasse and second by Bonnie Atwood, Article 7 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 8:         To see what sum the school administrative unit will be authorized to expend for School Administration for the 2015-16 fiscal year.  Board of Directors recommends $206,473.00

 

Upon motion by Janet Melcher and second by Gordon Hartwell, Article 8 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 9:         To see what sum the school administrative unit will be authorized to expend for Transportation and Buses for the 2015-16 fiscal year.  Board of Directors recommends $174,132.00

 

Upon motion by Gordon Hartwell and second by Doris Vermette, Article 9 passed as

recommended with a vote of 19 yes and 0 no.

 

Article 10:       To see what sum the school administrative unit will be authorized to expend for Facilities Maintenance for the 2015-16 fiscal year.  Board of Directors recommends $514,608.00

 

Upon motion by Doris Vermette and second by Kelly Vicneire, Article 10 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 11:       To see what sum the school administrative unit will be authorized to expend for Debt Service and Other Commitments for the 2015-16 fiscal year.  Board of Directors recommends $0.00

 

Upon motion by Bonnie Atwood and second by Pauline Lagasse, Article 11 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 12:       To see what sum the school administrative unit will be authorized to expend for All Other Expenditures for the 2015-16 fiscal year.  Board of Directors recommends $20,000.00

 

Upon motion by Pauline Lagasse and second by Bonnie Atwood, Article 12 passed as

recommended with a vote of 21 yes and 0 no.

 

Article 13:       Local EPS Funding Allocation.  To see what sum Maine School Administrative District No. 13/RSU 83 will appropriate for the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and to see what sum Maine School Administrative District No. 13/RSU 83 will raise and assess as each municipality’s contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine Revised Statutes, Title 20-A, section 15688.  (Recommend amounts set forth below):

Total appropriated                                          Total raised (district

(by municipality):                                           assessments by municipality):

 

Bingham:        $1,354,723.48                         Bingham:        $479,544.00

 

Moscow          $740,101.76                            Moscow          $728,290.66

 

School District Total                                      School District Total

Appropriated: $2,094,825.24                         Raised:                        $1,207,834.66

                        Board of Directors recommends a “YES” vote

Explanation:   The school administrative unit’s contribution to the total cost of funding public education from kindergarten to grade 12, as described in the Essential Programs and Services Funding Act is the amount of money determined by state law to be the minimum amount that the district must raise and assess in order to receive the full amount of state dollars.”

 

Upon motion by Doris Vermette and second by Janet Melcher, Article 13 passed as

recommended with a vote of 21 yes and 0 no.

 

Article 14:       Non-State Funded Debt Service.  To see what sum Maine School Administrative District No. 13/RSU 83 will raise and appropriate for the annual payments on debt service previously approved by the legislative body for non-state-funded school construction projects, non-state-funded portions of school construction projects in addition to the funds appropriated as the local share of the school administrative unit’s contribution to the total cost of funding public education from kindergarten to grade 12.

                        Board of Directors recommends $0.00

Explanation:   Non-state-funded debt service is the amount of money needed for the annual payments on the District’s long-term debt for major capital school construction projects that are not approved for state subsidy.  The bonding of this long-term debt was previously approved by the voters or other legislative body.

 

Upon motion by Kelly Vicneire and second by Gordon Hartwell, Article 14 passed as

recommended with a vote of 21 yes and 0 no.

 

Article 15:       Additional Local Funds.  (Written Ballot Required)  Shall Maine School Administrative District No. 13/RSU 83 raise and appropriate $763,746.76 in additional local funds, which exceeds the State’s Essential Programs and Services allocation model by $713,362.43 as required to fund the budget recommended by the Board of Directors.

 

Board of Directors recommends:       $763,746.76 for additional local

funds and gives the following reasons for exceeding the State’s Essential

Programs and Services funding model by $713,362.43.

These funds cover costs of District schools that the state’s funding model

does not recognize.

Explanation:   The additional local funds are those locally raised funds over and above the school administrative unit’s local contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non-state funded debt service that will help achieve the District’s budget for educational programs.

 

Upon motion by Bonnie Atwood and second by Nancy MacDonald, Article 15 passed as

recommended with a vote of 22 yes and 0 no (conducted by written ballot).

 

Article 16:       Total School Budget Summary.  To see what sum Maine School Administrative District No. 13/RSU 83 will authorize the Board of School Directors to expend for the fiscal year beginning July 1, 2015 and ending June 30, 2016 from the school administrative unit’s contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non-state-funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools.  Board of Directors recommends:            $3,432,903.00

 

Upon motion by Janet Melcher and second by Doris Vermette, Article 16 passed as

recommended with a vote of 20 yes and 0 no.

 

Article 17:       Adult Education.  To see if Maine School Administrative District No. 13/RSU 83 will appropriate $0.00 for Adult Education and raise $0.00 as the local share; with authorization to expend any additional, incidental, or miscellaneous receipts in the interest and for the well-being of the adult education program.  Board of Directors recommends $0.00 be raised as the local share and $0.00 be expended under this article.

 

Upon motion by Bonnie Atwood and second by Pauline Lagasse, Article 17 passed as

recommended with a vote of 21 yes and 0 no.

 

Article 18:       Transfers.  To meet emergency or unexpected needs, shall the District authorize the Board of Directors to transfer not more than 5% of each budget expenditure line approved by the District voters to other budget expenditure lines, provided that such transfers shall not increase the total amount of this budget?  Board of Directors recommends a “YES” vote.

Explanation:   This allows the Directors to transfer up to 5% of any line into another line to cover any emergency.  An example of an emergency would be the breakdown of a boiler and the costs to repair/replace.  Such transfer would be made by a majority vote of the Board of Directors at a special or regularly called Board of Directors meeting.  This would also save the expense of holding a special referendum vote if a transfer within the established limit could cover the need.

 

Upon motion by Pauline Lagasse and second by Bonnie Atwood, Article 18 passed as

recommended with a vote of 21 yes and 0 no.

 

Article 19:       State Agency Client Funds.  Shall Maine School Administrative District No. 13/RSU 83 be authorized to expend, in addition to the amounts authorized in Article 16 (Summary Article), any additional funds received by the District from the State of Maine for State Agency Clients?  Board of Directors recommends a “YES” vote.

Explanation:   This article allows the Board of Directors to accept and expend monies received for State Agency Clients because State Agency Clients monies are considered flow-through so it is not necessary to raise local tax money.

 

Upon motion by Bonnie Atwood and second by Pauline Lagasse, Article 19 passed as

recommended with a vote of 21 yes and 0 no.

 

Article 20:  Expenditure of Grants and Other Receipts.  In addition to amounts in the

preceding articles, shall the Board of Directors be authorized to expend federal stabilization funds and such other sums as may be received from federal and state grants or programs or other sources during the fiscal year for school purposes, provided that such grants, programs or other sources do not require the expenditure of other funds not previously appropriated?  Board of Directors recommends a “YES” vote

 

Upon motion by Bonnie Atwood and second by Kelly Vicneire, Article 20 passed as

recommended with a vote of 21 yes and 0 no.

 

Article 21:  Capital Reserve Account.  To see if the District will vote to appropriate the

amount of $133,800.47, received by the District as a refund from MainePERS from prior employer contributions, to a capital reserve account for maintenance and repair of school buildings, facilities and equipment and to authorize the Board of Directors to expend funds from the reserve account for those purposes when the Board of Directors determines that there is a need to do so.  Board of Directors recommends a “YES” vote

 

Upon motion by Bonnie Atwood and second by Pauline Lagasse, Article 21 passed as

recommended with a vote of 21 yes and 0 no.

 

The meeting was adjourned at 7:53 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board