RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

AMENDED MINUTES OF REGULAR BOARD MEETING

TUESDAY, MARCH 10, 2015

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:30 p.m. – Finance Committee Meeting

Bonnie Atwood, Linda Hunnewell, Nancy MacDonald, and Virginia Rebar

The Committee contemplated what to do with a substantial refund from Maine Public Employees Retirement System.  The group decided to postpone a final decision until more information was known about budget resources and development for the 2015-16 school year.

 

I.                   CALL TO ORDER – The meeting was called to order at 7:04 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Sheree Brown, Leo Hill, Nancy MacDonald, Linda Hunnewell, Pauline Lagasse, Brian Malloy, and Scott Shaw

 

Absent:            Laurie Attwood (unexcused)

 

Also present:   Bonnie Fortin, Darryl Fortin, Mel Chadbourne, Julie Richard (arrived at 7:11 p.m.), and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.             APPROVAL OF MINUTES

a)      Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to approve the minutes of February 10, 2015 (regular meeting).

 

V.                ADJUSTMENTS

a)      The Board recognized Darryl Fortin for outstanding action as a Good Samaritan for saving the life of a victim of an accident.

b)      Move VIII c to beginning of agenda

Ms. Rebar and Mel Chadbourne reviewed all of our policies and procedures in place for communications to parents/guardians related to the existence of diseases in the District.  A new software phone system is being installed to “robo call” parents, a new section is now on the website for medical topics on 35 diseases from our nurse, and we will be issuing new emergency cards for updates.

c)      Add item f to section XIII to discuss Board action relative to Board policy BBBE relative to Board attendance and vacancies.

 

VI.             GOOD NEWS AND CELEBRATION

a)      Boys Varsity Basketball Team received MPA Sportsmanship Award on February 28, 2015 – Ms. Rebar shared that she attended the Cross Center Class D State Championship game on February 28 to witness the team’s receipt of the MPA Sportsmanship Award and commended the team.  Both girls’ and boys’ basketball teams won the East/West Conference Sportsmanship Awards.

b)      Luke Hartwell chosen to coach McDonald’s All Star Game – Ms. Rebar commended Luke Hartwell for being chosen to coach at the McDonald’s All Star Game.

 

VII.          COMMUNICATIONS

a)      Financial Statement - reviewed

b)      Letter to staff regarding proficiency-based diploma extension visit by the Maine DOE – Ms. Rebar enclosed the letter from the DOE on our site visit that occurred on February 5, 2015.  She summarized the findings indicating that the reviewers found that we are well on our way as we work to build for the actualization of proficiency-based educational diplomas in 20-21.  The full report was included in the Board packet.

c)      Press release regarding heroism – This item was moved to the beginning of the agenda.  Darryl Fortin was recognized for his crucial role in the rescue of a man who suffered an accident by veering away from a deer in his truck and landing in a body of water.

d)     Superintendent’s letter to Boys Varsity Basketball Team – Ms. Rebar mentioned that she traveled to Bangor to witness our Boys Varsity Basketball Team receive the MPA Class D Sportsmanship Award.

e)      Letter of October 17, 2014 from the Maine PERS – Ms. Rebar explained that a refund is due to us due to the fact that Maine PERS no longer wishes to handle our funds that are utilized to issue a credit to us on a monthly basis that is applied to our employer’s contribution to the Maine State Retirement costs for support staff.

 

VIII.       REPORT OF THE SUPERINTENDENT

a)      Benefits and challenges for the 2015-16 budget – Ms. Rebar reviewed the benefits and challenges that we currently face as we enter into the new budget development period for 2015-16.  The complete list was included in the Board packet and highlighted at the February 25 Finance Committee cost centers presentation.

b)      Maine State Retirement for Suport Staff – Funds to be returned - Ms. Rebar explained that a refund is due to us due to the fact that Maine PERS no longer wishes to handle our funds that are utilized to issue a credit to us on a monthly basis that is applied to our employer’s contribution to the Maine State Retirement costs for support staff.  She mentioned that more details regarding this would be covered as the Finance Committee reports out later in the agenda.

c)      Health communications/Questions and answers regarding communicable and infectious diseases – Our nurse, Mel Chadbourne, was present.  Ms. Rebar explained that we had three meetings of late to review all of our policies and procedures regarding the communications we exercise in the event of an infectious disease.  A complete list was included in the Board packet.  She mentioned that we have added the distributing of emergency cards in the middle of the year, an alert “robo call” system and a new nurse’s section on our website for these purposes.  Twenty-seven health topics have already been posted.

d)     Superintendent committee work – Ms. Rebar reported that

Standards Based Grading – Surveys for parents, students, and staff pending.  A parent orientation for middle school will take place in the near future.

Teacher Evaluation – Pilot teacher student learning outcomes reviewed on 2/26.

Emergency Management and Crisis Response – Staff survey released for specialized training.  Handbook almost completely revised.

Communications and Public Relations – Work underway on communicating separating non-academic factors such as class participation as new standards-based report cards are developed.  The group encouraged family activities and trips to colleges using Gear Up funding.

 

IX.             SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Linda Hunnewell, Nancy MacDonald)

Policy (Sheree Brown, Laurie Attwood, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Sheree Brown)

Transportation (Leo Hill, Adrienne Mathieu, Nancy MacDonald, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Nancy MacDonald, Scott Shaw)

Ad Hoc Restructuring (Linda Hunnewell, Adrienne Mathieu, Pauline Lagasse)

a)      Finance Committee – Mrs. Hunnewell reported that the Committee contemplated what to do with a substantial refund from Maine Public Employees Retirement System.  The group decided to postpone a final decision until more information was known about budget resources and development for the 2015-16 school year

 

X.                PROFESSIONAL STAFF INFORMATION

a)      Ms. Richard

The Gear-Up committee has been busy planning actions which will encourage students in grades 5-12 to improve academically and plan for post -secondary training or college.  Gear-Up combined with the MELMAC committee and will receive $25,000 per year for 7 years. Eight teachers and staff volunteered to serve on this committee.

The Middle School basketball teams both went into the Pine Cone tournament in first place.  Both teams played well but the girls’ team lost narrowly to Madison. The boys’ team overcame a significant deficit in their first round and played very well to beat a skillful Forest Hills squad.

The varsity teams attended the Augusta Civic Center tournament during February vacation.  The girls’ team lost to the eventual Western Maine Champs, the boys’ team lost to Hyde School but held the score close through the game.  Both the girls’ and boys’ won East-West Conference sportsmanship awards, and the boys’ team won MPA Class D West Sportsmanship award.  Valley had three students selected as all conference players; Kyla White, Cody Laweryson, and Collin Miller.

The Middle School & Elementary School Awards night was held on February 24.  Parents, grandparents, aunts and uncles challenged the teams in an exciting and very popular scrimmage.  Refreshments were served which allowed everyone to reflect on likely stiffness the following morning.  Varsity Awards night went smoothly on March 2.  Baseball/ Softball begins on March 23.

Grade 8 attended Valley March 12 for a step-up day.

Grandparents days are planned for:

March 17 at Moscow

March 24 at Quimby

March 31 at Valley

 

b)      Mr. Ferreira

The month of February was a busy and productive month for me and the Special Education Department of S.A.D. #13. I participated in a number of I.E.P. meetings. These meetings went well. I also participated in two priority school meetings with Moscow school teachers and staff. On Feb. 5th, I participated in afternoon meetings with Ms. Rebar and Ms. Richard and Maine D.O.E. folks regarding proficiency based diplomas.

February was a busy month with regard to Safety-Care Training. On Feb. 3rd I was recertified as a Safety-Care Trainer after a full day training session at the Maranacook School District. I provided training to seven S.A.D. 13 staff members on the afternoons of Feb. 4th and 11th, and these staff members were recertified as Safety-Care Specialists for another year.

On Feb. 12th, The Special Education Department met for our monthly meeting. We discussed and reviewed the status of our special education re-evaluations, case load management and scheduling of meetings, the Smarter Balanced  assessment, and changes to the Special Education Regulations. We planned the teacher observation/evaluation schedule and on Feb. 26th I observed the special education teachers as part of the teacher evaluation process.

On Feb. 23rd, I met with the district’s Vocational Rehabilitation Counselor, Janet Schlegel, and two Valley High School students she is working with. The meetings went well. Mrs. Schlegel informed me that she is retiring this spring after 20+ years with Maine’s Department of Labor. Mrs. Schlegel dropped off a nice bouquet of flowers for Mrs. Gordon, and Mrs. Robinson, who, as you may know, have provided educational services to the same Valley High School students Mrs. Schlegel worked with over the years as a Vocational Rehabilitation Counselor. Overall it was a productive and positive month for the Special Education Department and for me as the Special Education Director.

 

XI.             PUBLIC INPUT - None

 

XII.          OLD BUSINESS - None

 

XIII.       NEW BUSINESS

a)      Upon motion by Sheree Brown and second by Pauline Lagasse the Board unanimously voted to approve the school calendar for 2015-16.

b)      Vote on following extra-curricular nominations for fall 2015-16 and authorize the Superintendent to issue a contract pending 2015-16 budget approval

Upon motion by Linda Hunnewell and second by Bonnie Atwood the Board unanimously voted to approve Scott Laweryson as Girls Varsity Soccer coach for 2015-16 and authorized the Superintendent to issue a contract (pending 2015-16 budget approval).

Upon motion by Linda Hunnewell and second by Bonnie Atwood the Board unanimously voted to approve Adam Farnham as Boys Varsity Soccer coach for 2015-16 and authorized the Superintendent to issue a contract (pending 2015-16 budget approval).

Upon motion by Linda Hunnewell and second by Bonnie Atwood the Board unanimously voted to approve Corey Farnham as Middle School Soccer coach for 2015-16 and authorized the Superintendent to issue a contract (pending 2015-16 budget approval).

c)      Budget workshop/discussion – Report from Finance Committee meeting of February 25 – Linda reported that all of the various cost centers reported out as to instructional, technological, maintenance, transportation, administrative, athletic, energy, staff compensation, preschool, teacher retirement, distance learning, and teacher evaluation needs.

d)     Negotiations – Any day except Thursdays – A date was established (March 18th) at 7:00 p.m. to start up negotiations with our local bargaining units.

e)      Pending Finance Committee recommendation:  Vote to move forward with placing funds from Maine State Retirement System in a designated account for the purpose of continuing to offset employer’s portion of retirement costs for support staff.  This entails placing this issue on the warrant at the annual District meeting and validation vote to make it permanent. – This item was bypassed.

 

XIV.       PUBLIC DISCUSSION OF NON-AGENDA ITEMS - None

 

XV.          ADJOURNMENT – The meeting was adjourned at 8:41 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board