RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, NOVEMBER 11, 2014

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

I.               CALL TO ORDER

 

Welcome new Board member from Bingham – Nancy MacDonald – Board Chair, Brian Malloy, started the meeting by welcoming Nancy MacDonald, a new Board member from Bingham.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Leo Hill, Nancy MacDonald, Linda Hunnewell, and Brian Malloy

 

Absent:            Pauline Lagasse (excused), Scott Shaw (excused), Sheree Brown (unexcused), and Laurie Attwood (unexcused)

 

Also present:   Nancy Beane, John Beane, Chase Beane, Kattie Sweet-Shibles, Mark Shibles, Julie Richard, and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.          APPROVAL OF MINUTES

a)     Upon motion by Bonnie Atwood and second by Adrienne Mathieu the Board unanimously voted to approve the minutes of October 14 , 2014 (regular meeting).

 

V.             ADJUSTMENTS - None

 

VI.          GOOD NEWS AND CELEBRATION

a)     Ms. Rebar shared that M.S.A.D. #13/RSU 83 request approved for extension of requirement to award proficiency-based diplomas by January 1, 2018 to extend the time to transition to proficiency-based graduation requirements to the graduating class of 2021 (see enclosed Commissioner’s letter).  She also mentioned that the Commissioner has had recent medical emergency treatment and he is home recovering.  Rachelle Tome has been named acting Commissioner.

b)    10/28/14 – Fall Harvest Potluck Supper a huge success with 85 people attending and music students performing.  Ms. Rebar applauded the evening.  She mentioned that a special tribute was made to Gloree Rollins for her 40 years of service in our District.

 

VII.        COMMUNICATIONS

a)     Financial Statement – Mrs. Hunnewell questioned the fact that much of our food service program contribution has been utilized and asked why.  Ms. Rebar reported that we have had a food service employee injured and absent, and have had to pay for a substitute.

b)    Staff Directory 2014-15 - Shared

c)     Letter to Ray Francoeur - Shared

d)    Letter to Gloree Rollins - Shared

e)     Ms. Rebar shared the thank you from Gloree Rollins.

f)     Ms. Rebar shared the information from DOE on Ebola.

g)    Ms. Rebar shared the information on Nepotism policy from Maine School Management Association.

 

VIII.      REPORT OF THE SUPERINTENDENT

a)     Minutes of newly developed Communications and Public Relations Committee – Ms. Rebar noted that she called for a Communications and Public Relations Committee to formulate for obvious reasons especially with an eye to communicating the new proficiency based diploma requirements to parents and guardians.  Committee ideas to date were shared.

b)    High school roof/high school heating water pipe – Ms. Rebar explained recent needed repair issues at the high school, namely, the roof due to ice damage and the failed heating expansion joint in the Life Skills room.

c)     Bus repair and inspection notes – Ms. Rebar explained that our current vendor for bus repairs and inspection has lost both licenses.  She has managed to secure the services of Riverside Auto in The Forks for both repair and inspection needs.

d)    Ed You Sched (all teachers available for all students) – Ms. Rebar explained the acquisition of a program that allows teachers to “tag” students for a designated period for a variety of instructional needs.  This will allow for immediate and definite teacher/student necessary contact.

e)     Jump Rope (tracking system for proficiencies) – Ms. Rebar indicated that a contingency of the Extension Award is the development of systems to support and allow for proficiency based diploma awards in 2021.  State reviewers will visit us and track our progress.  Part of our plan is to find a way to capture student progress linked to standards.  The Jump Rope program will allow us to do this.  Training has taken place at Moscow and utilization is planned for the end of first trimester.  Parents have received a letter.

f)     MSSA/MSBA meeting notes – Bonnie Atwood and Julie Richard shared information gleaned from this conference.

 

IX.          SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Linda Hunnewell, Vacant)

Policy (Sheree Brown, Laurie Attwood, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Sheree Brown)

Transportation (Leo Hill, Adrienne Mathieu, Vacant, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Vacant, Scott Shaw)

Ad Hoc Restructuring (Linda Hunnewell, Adrienne Mathieu, Pauline Lagasse)

 

a)      Upon motion by Bonnie Atwood and second by Leo Hill it was unanimously voted to name Nancy MacDonald to the Finance, Transportation, and Buildings and Grounds Subcommittees.

 

X.            PROFESSIONAL STAFF INFORMATION

a)     Ms. Richard

On October 22 & 23 I attended workshops in Augusta which largely followed the “Legal Requirements for Creation of Professional Growth Systems in Maine”.  Drummond Woodsum legal group presented and was followed by Mary Paine of Maine State Department who spoke on the Department of Education’s focus on aspects of the law.  I also attended a session on Community Schools; Kara Hay of Penquis joined State Senator Rebecca Millett to discuss making the school a greater resource for the community.

 

The Priority School Principal meeting is required of all school in the Priority status.  There are 6 meetings during the year which are held 8:00-2:30 in Augusta.  On October 24 we listened to speakers from Belfast’s Troy Howard Middle School who increased test scores dramatically over 7 years.  Principals shared their progress with their own school change indicators and solicited advice and questions from other principals.  Priority school coached also attended the meeting, and provided comments and support for ongoing changes within Moscow school.  Our Priority School coach is Steve Cottrell, former school superintendent in Winthrop schools.  Coach Cottrell visits Moscow or with me twice each month to review on the progress, and school change accomplished by Moscow faculty.

 

The Flu shot clinic was held at Moscow school on October 27 with about 35 students and staff receiving shots.

 

Moscow School attended the Corn Maze in Corinna on October 30. Students enjoyed the day, had good weather and everyone arrived home tired after an exciting day.

 

On Halloween day, Moscow students dressed in costumes and participated in a Halloween parade.  Students walked from St. Peter’s church parking lot through the nursing home, and returned to the bus.  Residents and staff of the nursing home were excited to greet the students nearly matching the energy displayed by the students.

 

Quimby School held a Community Service day October 30 from 12:00 to 2:00.  Students raked and bagged leaves from several yards within walking distance of Quimby School.  The grade 5 students raked the Old Free Meeting House yard, Grade 6 worked at Mike and Madeline Morris home, Grade 7 raked leaves at the Public Library,  Grade 8 collected leaves at Lisa Pepin’s yard on Rollins Street and at Don & Rosalie Walker’s home ( got a ride to Walkers).  Community members were truly appreciative of the student help and students provided more than 120 hours of service on this day.  Additionally, one student helped her dad collect the bagged leaves and drop them at the transport station compost pile.

 

The Middle School Community Service Day was followed by Valley students Community Service Day on October 31 from 12:15-2:00.  Valley students gave the community a combined 112 hours of service.

·       Students planted daffodils and tulips at the Post Office,

·       painted a shed at the Old Canada Road Historical Society,

·        raked lawns at the Historical Society & part of Nellie Parks yard on Sydney Street,

·       Raked leaves at Bingham town office

·       finished the Library lawn, and Morris’ back yard,

·       moved loam onto softball and baseball fields, repairing worn Soccer field areas,

·        Prepared infields for spring use.  (Students spread 3 yards of topsoil as they repaired fields.)

·       Students set 200 chairs for a Celebration of Life to be held at Valley the following day.

·       We looked for sites in Moscow, but folks took care of their leaves before we could.

 

On November 15 Bob Stewart will visit grades 5 & 6 to talk about college and careers after high school.  He is an energetic speaker who will ask students to begin to seriously consider their career choices.

 

Monday November 17 Kate Leveille will visit Quimby School with Katie Flood-Gerow to introduce and register students in a college choice program.  Students will be able to search colleges online from a safe web site, and access information from any school or program of interest.  Students retain access through high school.

 

Teachers at Valley and Quimby are preparing for student led conferences on November 12 & 13.  Teachers and parents will schedule an opportunity to meet and talk about student academic progress at that time.  Moscow parent conferences will be following the end of the trimester in December.

 

Winter sports season begins December 17, with the first Home Varsity game vs The Alumni 5:30/7:00 Saturday, November 29, 2014. 

 

85 people attended the Harvest Potluck Supper held at Valley High School.  Musical presentations included high school students learning keyboards, and middle school student choral selections.  30 students were featured.  Gloree Rollins Robinson was honored at the Harvest Potluck Supper following her retirement after 40 years of teaching in our district. Superintendent Rebar presented Ms. Rollins- Robinson with a bouquet of flowers and a gift card. 19 staff and nearly all the school board members attended the supper with their families.

 

b)    Mr. Ferreira

October was a busy and productive month for the Special Education Department of M.S.A.D. #13. There were approximately ten I.E.P. meetings this month. Two of these meetings were three year reevaluation meetings. I facilitated meetings with the Vocational Rehabilitation Transition Worker, Janet Schlegel, at Valley High School. She met with two high school seniors and discussed their plans for after graduation.

The Special Education Department met for our monthly department meeting. The district had their Valley High School Open House on October 22nd. There was a strong turnout of students and their parents. The district contracted evaluator/school psychologist conducted evaluations of two students who are in the midst of their three year re-evaluations. I did three presentations to staff at the Oct. 10th workshop day. The training focused on special education evaluations, interpretations and ramifications.  I conducted a second session of Safety-Care Specialist training on October 29th.

The department has engaged in the work of functional behavioral analysis (FBA) for students whose behavior requires this approach. We have used this information to develop and refine behavioral intervention plans (BIP) for these students. It is my view that this approach has been effective at assisting students to improve their functioning (behavior) in school.  Three required reports to the state Department of Education were submitted during the month. October was a good month for the Special Education Department of M.S.A.D. #13.

 

XI.          PUBLIC INPUT

Mrs. Nancy Beane spoke on behalf of her son, Chase Beane, requesting to have his senior picture include a hunting gun.  This was discussed later in the agenda as Policy JICIA was on the agenda to be clarified by the Board.

 

XII.        OLD BUSINESS

a)     It was moved by Linda Hunnewell and second by Bonnie Atwood to approve the second reading of policy IKAB – RSU 83/MSAD #13 Mastery and Grading Policy PK-12.  The motion passed with all voting in favor except Brian Malloy who voted against.

 

XIII.      NEW BUSINESS

a)     Start-up process for Superintendent’s evaluation – Brian Malloy asked that all evaluations be submitted to Bonnie, Jeanette, or himself by December 2, 2014.  Mr. Malloy indicated that a meeting will be held with the Superintendent after the tabulation of the ratings of the full Board.  This process step has been overlooked in the past.  Vice President, Bonnie Atwood, agreed.

b)    Discussion/clarification of Policy JICIA – The issue of including a firearm in a senior picture was discussed, namely, prohibitions in Policy JICIA relative to school-sponsored activities.  Ms. Rebar shared information from other Districts and a policy from Broken Bow, Nebraska detailing conditions.  After considerable discussion, it was agreed to allow this student to include his picture in the yearbook, but at the same time it was recommended that an addendum be added to the current policy to specify conditions for the approval of this kind of photo in the yearbook.

 

XIV.      PUBLIC DISCUSSION OF NON-AGENDA ITEMS

Bonnie Atwood brought up the issue of allowing the Food Bank folks to use the Shop.  This was not recommended.

 

XV.        ADJOURNMENT

The meeting was adjourned at 8:51 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board