RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, JUNE 10, 2014

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:30 p.m. – Policy Committee Meeting

Leo Hill (absent excused), Laurie Attwood, Sheree Brown and Virginia Rebar

                        Review pending policies IKE and IKE-E

Review for recommendation – policies JKAA, JKAA-R, GBN-R1, and IKF-R2

The Committee decided to recommend policies IKE and IKE-E as first readings for the June 10th Board meetings.  The Committee reviewed four policies JKAA, JKAA-R, GBN-R1, and IKF-R2.  These involved topics of use of physical restraint, procedures on physical restraint, federal and family medical leaves, and a community service graduation requirement.

 

I.                   CALL TO ORDER – The meeting was called to order at 7:02 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Sheree Brown (entered 7:11 p.m.), Pauline Lagasse, Brian Malloy, Scott Shaw, and Laurie Attwood

 

Absent:            Leo Hill (excused), Linda Hunnewell (excused), and Ray Francoeur (unexcused)

 

Also present:   Heather Merrill, Ed Ferreira, Julie Richard (entered 7:09 p.m.), and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.             APPROVAL OF MINUTES

a)      Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to approve the minutes of May 6 (Special Meeting), May 13 (Regular Meeting), and May 29 (Budget Meeting) (a new cover page was provided for the May 29th minutes), 2014.

 

V.                ADJUSTMENTS

Add:

VIII     k)         Bus surplus

VIII     l)          Sports news

VI        c)         High school graduation

VI        d)         8th grade recognition – June 12

 

VI.             GOOD NEWS AND CELEBRATION

a)      Middle school NECAP reading scores above State average

b)      Valley High School moves up two grade points on State Report Card

Ms. Rebar noted that much good news results from the examination of our recent testing results (NECAP) and (SAT).  She indicated that she was impressed with high scores at the middle level in reading and a “C” rating on the State report card.  She stated that she asked Ms. Richard to provide a complete report of testing results later in the meeting.

c)      Graduation – fabulous!

d)     June 12 at 6:00 p.m. – 8th grade recognition night was announced and Board members were invited

 

VII.          COMMUNICATIONS

a)      Financial Statement - reviewed

b)      2014-2017 Agreement between the M.S.A.D. #13/RSU 83 Board of Directors and the Upper Kennebec Valley EA-ESP (Support Staff) – Board packets included the final negotiated bargaining agreement between the M.S.A.D. #13/RSU 83 Board of Directors and the Upper Kennebec Valley EA-ESP (Support Staff) as a reference document.

c)      Thank you note from family of Larry Malloy – Ms. Rebar noted a letter of gratitude from the family of Larry Malloy regarding recent Board donations made in his memory was received.

d)     Thank you note from Valley Basketball Program – A recent letter of appreciation was received from the Valley Basketball Program for the donation made in memory of Larry Malloy.

e)      Thank you note from Old Canada Road Historical Society – A recent thank you letter from the Old Canada Road Historical Society was received in appreciation of a donation made in memory of Larry Malloy.

f)       Fresh Fruit and Vegetable Program Grant for 2014-15 – Ms. Rebar announced that once again we applied for and received a State grant for the elementary students at Moscow.

g)      Agreement with Penobscot Job Corps Academy – The agreement between Penobscot Job Corps Academy and Valley High School was shared and described as a terrific opportunity for selected students needing an alternative high school experience.

h)      Resignation and acceptance of Vicki Fluet, Literacy Specialist, Title I – The resignation and acceptance of same for Vicki Fluet, Literacy Specialist, was shared with regret.

i)        Dwight Littlefield, MPA Hall of Excellence Inductee – Ms. Rebar mentioned the very elaborate ceremony that took place on May 20th at the Augusta Civic Center sponsored by the MPA Hall of Excellence Program inducting former Valley Coach, Dwight Littlefield, as an honoree.

j)        Thank you note from Elaine Tomaszewski , MSMA – This was shared feedback on her presentation from the Board was positive.

 

VIII.       REPORT OF THE SUPERINTENDENT

a)      Third newsletter publication for the 2013-14 school year – Ms. Rebar noted that this year the District produced three newsletters instead of the usual two.  The last one arrived in residents’ mailboxes the day before the budget referendum.

b)      Selectmen’s meetings – May 20 (Moscow) and May 21 (Bingham) – Ms. Rebar shared that she met with the Selectmen from Bingham and Moscow to relay the content of the proposed 2014-15 budget.

c)      Staff meeting – May 27 regarding budget – Ms. Rebar noted that she met with staff on May 27th regarding the details of the proposed budget proposal.

d)     Boys Scouts and Alter Guild (May 10th) – Ms. Rebar described an incident on May 10th that allowed her to be instrumental in seeing that the traditional Memorial Day yard sale was inherited by the Boy Scouts from St. Peter’s Altar Guild.

e)      Coaches’ handbook – Mrs. Merrill explained the detailed work she is conducting to see that the coaches have an up-to-date, accurate, and complete packet of information in time for next year’s sports programs.

f)       Coaches’ Evaluation Instrument – Mrs. Merrill distributed a copy of the coaches evaluation instrument she is using with staff.  This was developed collaboratively with coaches.  Ms. Rebar suggested that a student feedback form be considered as an added component.

g)      End of year outreach to tuition students – Ms. Rebar indicated that both formal and informal gestures of invitation to enroll students will be extended to tuition families who withdrew students earlier this year.

h)      Athens tuition student – Ms. Rebar announced that we are gaining a tuition student from Athens.

i)        Kindergarten Showcase – June 3 – Ms. Rebar mentioned that she attended the June 3rd Kindergarten Showcase and applauded the event.  She also took time to address audiences at the Moscow Concert and Kindergarten Showcase.

j)        Tributes to Heather and Julie – Ms. Rebar and Mr. Malloy gave tributes to Heather Merrill and Julie Richard for their extensive efforts to nominate Dwight Littlefield to the Hall of Excellence (MPA).

k)      Declaration of bus #2 as surplus – Ms. Rebar noted

l)        Recent sports highlights

As you know, on June 3, 2014, longtime Valley Basketball Coach, Dwight Littlefield, was one of only two coaches inducted in the first-ever group of inductees into the Maine Principals’ Association’s Hall of Excellence.

On June 10, 2014 the East/West Conference held its 2013-14 Athletic Banquet where Valley was well represented.  Among the honorees were many All-Conference All-Star athletes:  Jordan Gillespie for boys’ soccer and boys’ basketball; Teagan Laweryson for girls’ basketball and softball; Dylan Belanger for boys’ basketball and baseball; and Cody Laweryson for baseball.  Cameron Johnson was given an award for Manager of the Year.  Kirsten Mathieu received an award as a Scholar Athlete.  One of the biggest student awards given out that night went to Dylan Belanger as Male Athlete of the Year.  Aside from the many student awards Valley student athletes won, two adults who have been so important to Valley’s successes were also honored.  Scott Laweryson received the Unsung Hero Award for all he does for Valley athletes and contributes to Valley athletics.  Julie Richard was honored with the prestigious Lifetime Achievement Pratt-Littlefield Award for significant service and dedication to the students, the athletes, and the schools of the East/West Conference.

Monday night, June 9, 2014 the Spring Sports Recognition Night will be held at Valley.  All the teams saw significant improvement and some great play.  The boys’ middle school made a very successful comeback.  The varsity baseball team entered the tournament in 5th place and will play a quarterfinal game versus Wiscasset High on Wednesday, June 11th at 4:00 p.m.

 

IX.             SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Linda Hunnewell, Ray Francoeur)

Policy (Sheree Brown, Laurie Attwood, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Sheree Brown)

Transportation (Leo Hill, Adrienne Mathieu, Ray Francoeur, Scott Shaw)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Ray Francoeur, Scott Shaw)

Ad Hoc Restructuring (Linda Hunnewell, Adrienne Mathieu, Pauline Lagasse)

 

a)      Bonnie Atwood reported that seven oil companies were invited to bid on fuel oil for next year.  She explained that three companies extended bids and the company recommendation was Dead River.

b)      Sheree Brown reported that the Committee decided to recommend policies IKE and IKE-E as first readings for the June 10th Board meetings.  The Committee reviewed four policies JKAA, JKAA-R, GBN-R1, and IKF-R2.  These involved topics of use of physical restraint, procedures on physical restraint, federal and family medical leaves, and a community service graduation requirement.

 

X.                PROFESSIONAL STAFF INFORMATION

a)      Ms. Richard – In addition to this report Ms. Richard provided the Board with an extensive explanation of data received on test results for the three schools in our District.

·         On May 15, Moscow teachers met with George Tucker of Maine State Dept. of Education to learn how to utilize data to consider grade level growth, information on individual students, and data assisting in transitions from one grade level to another.

·         The Valley High School Prom was held June 10 and was a calm pleasant evening.

·         Quimby Spring Dance was held May 30; it was also a great occasion with about 35 students attending 6:30-9:30.

·         Several people attended the Maine Principals’ Association “Hall of Honors” recognition, where Dwight Littlefield was among the first class to be inducted.  The recognition night was May 20, 2014 in Augusta.

·         I have set the start time for Moscow and Quimby School evening events at 6:00 to avoid start time confusion in the future.

·         Marcy McDonald has returned to the district in her capacity as Kennebec Behavioral Health counselor following her move from intern to fully licensed counselor.  We are very happy with her rejoining us.

·         Senior finals finished Tuesday with all seniors achieving graduation status- phew!

·         Moscow music production was well attended (340) and was great fun.  Grades 2, 3, & 4 demonstrated their developing instrumental skills.  Grades K & 1 overcame a technical glitch to give us an exciting 3 Piggy Opera!  Best Opera ever at Moscow School.

·         Quimby students also performed their musical skills May 15 with the chorus performing, along with several students playing their instruments.  Valley keyboard class played three selections to finish the evening.

·         Karen LaForgia provided us with student art shows at both the Quimby and Moscow events.  The students’ art illustrated ways student ideas meet the standards based learning targets.  My favorite was the Impressionists Movement by Moscow students.

·         Valley Varsity Baseball will be in the Class D playoffs with their first game Wednesday June 11 at Wiscasset, game time 4:00.

·         State science tests finished May 16, (grades 5 & 8) and MSAD 13(K-11) internal testing finished May 30.

·         Congratulations to middle and high school baseball and softball teams, and Mike Hilton- track & field athlete for a great season.  Almost 60 students were involved in athletics this season.

·         Parents and community members have organized a Baccalaureate Service at the Old Free Meeting House Friday June 6, 2014 at 6:00.

·         Valley Graduation will be held at Valley Sunday June 8, 2014 at 2:00.

·         Quimby’s Grade 8 Completion Ceremony will be held at 6:00 Thursday June 12, 2014 at 6:00.

·         Valley athletes were honored at the East West Conference banquet at Univ. of Maine Farmington June 3.  Those who received honors included:

                        All Conference Team

                        Jordon Gillespie – Soccer, Basketball

                        Dylan Belanger-Basketball, Baseball

                        Valley HS - East West Champion

                        Teagan Laweryson-Basketball, Softball

                        Cody Laweryson-Baseball

                        Cameron Johnson- Manager

                        Kirsten Mathieu-Scholar Athlete

                        Scott Laweryson- Unsung Hero Award

                        Dylan Belanger- Male Athlete of the Year

                        Julie Richard- Pratt-Littlefield Lifetime Achievement

 

b)      Mr. Ferreira

      Traditionally, May is the busiest month of the year for Special Education Departments. This May was no exception.  One of the major challenges of Special Education Departments is making sure there are IEPs that  are reasonably calculated  and that are designed to convey educational benefit’ for the coming year for all students with identified special education disabilities. This takes on an added element as students transfer from one school to another. Every school operates on a different schedule, is addressing different standards, and has different, grade appropriate types of interventions. A major effort of this past month of May has been to assure that these IEPs are in place for all MSAD 13 students for the coming 14-15 school year.

    As you know, I have also been following the issue of proficiency based diplomas closely. A major revision regarding this has been a ‘priority notice’ that was distributed to Maine’s superintendents and posted on the state D.O.E. website on May 28th, 2014. In this priority notice addressed to Maine’s superintendents, Jim Rier, Maine D.O.E. Commissioner expresses that, “As a result of that feedback, the Department is pleased to preview for you the six extension options we have developed. You’ll note we use the word “extension” rather than waiver because none of these paths remove the requirement in Maine law to making the important transition to awarding proficiency-based diplomas. Instead, they provide the time and support districts say they need to undertake the thoughtful, systematic change needed to ensure quality implementation.”

   Ms. Rebar will be providing you with more information in upcoming board meetings regarding the implications and ramifications for our district as a result of this Maine D.O.E. change. I support an extension of the requirement for proficiency based diplomas for a variety of reasons, some which I have expressed in prior board reports. The additional time allowed by the extensions will allow more study and analysis of the implications of proficiency based diplomas on students with disabilities and of this requirement’s (proficiency based diplomas) impact on students’ IEPs.  In a related development, I received a copy of a memorandum from Eric Herlan, Esq. of Drummond Woodsum, dated March 4, 2014,  which Mr. Herlan wrote in response to  questions raised by Maine’s D.O.E. “Policy on Standards-Based IEP Goals” posted by the DOE in January of 2014. Mr. Herlan’s memorandum states that, “ In some regards the DOE Policy accurately reflects state and federal law, while in other regards it appears to misstep.” In my mind, these ‘missteps’ need to be analyzed and corrected. The extension gives the D.O.E. the time to address these issues and concerns and time to rectify them.

    I am planning on attending the Director’s Academy Conference in Bangor during the last week of June. This is a good conference that deals expressly with Special Education issues. A focus of this year’s conference is co-teaching, which is an approach that fosters access to least restrictive settings (the regular education classroom in many instances). Ms. Bailey and Ms. Richard plan on attending this conference also. This will promote strong collaboration within the district. Furthermore, we are able to fund our attendance at this conference using state provided priority school funds.

    I have enjoyed the 2013-14 school year and feel that overall, it has been a fruitful year for students, including those with disabilities, who attend our fine M.S.A.D. 13 schools. 

 

XI.             PUBLIC INPUT - None

 

XII.          OLD BUSINESS - None

 

XIII.       NEW BUSINESS

a)      It was moved by Pauline Lagasse and second by Bonnie Atwood to enter Executive Session to discuss the evaluation of the Special Education Director pursuant to 1 M.R.S.A. §405(6)(A).  The motion was rescinded and it was agreed to moved items a and b to the last items under New Business.

b)      Vote on Special Education Director for 2014-15 (part-time 40%)

c)      First reading and vote of the following policies pending committee recommendation:

Upon motion by Bonnie Atwood and second by Laurie Attwood the Board unanimously voted to approve the first reading of policy IKE Promotion, Retention, and Acceleration of Students.

Upon motion by Bonnie Atwood and second by Scott Shaw the Board unanimously voted to approve the first reading of policy IKE-E Factors to be Considered in Retention.

d)     Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to authorize the Superintendent to apply for and expend monies, sign necessary forms and otherwise act as agent of the Board of Directors of M.S.A.D. #13 under Title I, Title II, Drug Free and other federal projects including federal stabilization funds that become available and are approved by the Board for 2014-2015.

e)      Upon motion by Bonnie Atwood and second by Adrienne Mathieu the Board unanimously voted to approve the following Schedule B assignments for 2014-15 and authorized the Superintendent to issue contracts:

            Girls Varsity Soccer                      Scott Laweryson

            Boys Varsity Basketball               Luke Hartwell

            Girls Varsity Basketball                Paul Belanger

            Chemical Hygiene Safety             Daniel McDonald

            Athletic Director                           Heather Merrill

f)       Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to accept the fuel oil bid for 2014-15 from Dead River in the amount of $3.20 per gallon.

g)      Upon motion by Scott Shaw and second by Adrienne Mathieu the Board unanimously voted to transfer $7,875 from Line II Special Education and $7,875 from Line X Facilities Maintenance (total $15,750) to Line XI All Other Expenditures – Food Service to cover the shortfall in the lunch program for 2013-14.

h)      Upon motion by Scott Shaw and second by Adrienne Mathieu the Board unanimously voted that the Computation and Declaration of Votes dated June 10, 2014 and attached hereto be and it is hereby approved.

      Further voted that the Computation and Declaration of Votes be entered upon the records of the District.

      Further voted that a certified copy of the Computation and Declaration of Votes be sent to each of the town clerks within the District.

i)        Budget discussion, if necessary - None

j)        Sign town tax assessments, if necessary – Done

a)      It was moved by Pauline Lagasse and second by Bonnie Atwood to enter Executive Session to discuss the evaluation of the Special Education Director pursuant to 1 M.R.S.A. §405(6)(A).  Entered Executive Session at 8:59 p.m.  Adjourned Executive Session at 9:08 p.m.

b)      Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to approve Ed Ferreira as Special Education Director (40% part-time) for 2014-15 and authorized the Superintendent to issue a contract.

 

XIV.       PUBLIC DISCUSSION OF NON-AGENDA ITEMS

Scott Shaw asked about cash in lieu versus coverage as it relates to insurance, a student with reading needs, and custodial supplies at the high school.

The Board also discussed providing a tour of the District for new Board members, providing them with information on Freedom of Information, conducting Board meetings at various schools and providing improved seating for Board meetings.

 

XV.          ADJOURNMENT

The meeting was adjourned at 9:36 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board