RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, DECEMBER 10, 2013

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:30 p.m. – Policy Committee Meeting

                        Sheree Brown, Laurie Attwood, Leo Hill

The group reviewed policies KBF Parent Involvement in Title I, KBF-E1 Title I Parent Involvement Policy, and KBF-E2 Title I Parent Involvement Policy for upgrades and more comprehensiveness.

 

I.                   CALL TO ORDER – The meeting was called to order at 7:02 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Sheree Brown, Leo Hill, Ray Francoeur, Linda Hunnewell, Pauline Lagasse, Brian Malloy, Joey McKenzie, and Laurie Attwood

 

Absent:            None

 

Also present:   Ed Ferreira, Julie Richard, and Virginia Rebar

 

III.       PLEDGE OF ALLEGIANCE - Conducted

 

IV.             APPROVAL OF MINUTES

a)      Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to approve the minutes of November 12, 2013 (regular meeting) and November 19, 2013 (special meeting).

 

V.                ADJUSTMENTS

a)      Ms. Rebar asked that an item be added to VIII-i Budget Development

 

VI.             GOOD NEWS AND CELEBRATION

a)      Quimby Arts and Crafts Fair, December 2, 2013 – Ms. Rebar commended the Middle School staff for responding to a need to upgrade points with Scholastic Book Company by having an after school event.  The Arts and Craft Fair was a huge success.

 

VII.          COMMUNICATIONS

a)      Financial Statement - reviewed

b)      School Board expiring terms: - reviewed

Bonnie Atwood                      Bingham

Sheree Brown                         Moscow

Joey McKenzie                       Bingham

 

VIII.       REPORT OF THE SUPERINTENDENT

a)      Food service accounts – Ms. Rebar announced that presently the food service account was in the red.  Measures have been taken to reduce employee time and shift menu options.  Considerable discussion ensued.  Ms. Rebar will gather more information on this topic for Board review.

b)      Draft audit received – Ms. Rebar reported that we received a draft audit from our auditor and all financials seem to be in order at this time.  A formal report is pending.

c)      Robotics update – Ms. Rebar updated the Board on the progress of the new Robotics Club at Moscow and thanked Wendy, Andy, and Karen for their efforts.

d)     Update on GMC lunch van – Ms. Rebar reported that there were no bids for our GMC van.  Consequently the Lavallee’s Garage will junk it and give us a $150 credit on our next mechanical bill.

e)      Teacher Evaluation Committee update – Ms. Rebar reported on the progress of the Teacher Evaluation Committee and the huge factors entailed.  She continued to ask for Board participation and thanked Brian Malloy for his involvement.  Sheree Brown indicated a willingness to be part of this effort.

f)       Gifted and Talented 2013-14 application completed – Ms. Rebar reported on the completion of this Gifted/Talented program application.

g)      Mandated Suicide Prevention training scheduled for December 20th – Ms. Rebar summarized the components of this mandated training workshop on December 20th.

h)      New copiers/printers – new pricing/cost savings – Ms. Rebar explained the cost savings entailed with taking advantage of a Transco offering to upgrade our machines and pay off old machines as well as reduce costs for servicing and leasing.

 

IX.             SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Linda Hunnewell, Ray Francoeur)

Policy (Sheree Brown, Laurie Attwood, Leo Hill)

Negotiations (Pauline Lagasse, Brian Malloy, Joey McKenzie, Sheree Brown)

Transportation (Leo Hill, Adrienne Mathieu, Ray Francoeur)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Ray Francoeur, Laurie Attwood)

Ad Hoc Restructuring (Vacant, Adrienne Mathieu, Pauline Lagasse)

 

a)      Policy Committee - The group reviewed policies KBF Parent Involvement in Title I, KBF-E1 Title I Parent Involvement Policy, and KBF-E2 Title I Parent Involvement Policy for upgrades and more comprehensiveness.

 

X.                PROFESSIONAL STAFF INFORMATION

a)      Ms. Richard

Parent conferences have concluded at all schools with very high attendance.  If a parent was not able to meet, teachers had a telephone conversation updating the student’s progress.

The Scholastic book fair was open at both Quimby and Moscow schools December 4-9.  Interest was very high at both schools.

Since our district is a low volume school, we were in danger of losing the book supplier agreement. Quimby faculty learned that if our district held an after school event, we could earn additional “points” enabling us to continue the book sale.  They developed an evening where students and parents could visit the book sale and make holiday decorations for themselves or for gifts.  All faculty volunteered to design a decoration, and lead participants through its construction on Dec 2, 6:00-8:00, allowing people to buy a book and make decorations.

I was a participant in the MELMAC panel discussion at the recent Maine Principal’s Association conference. Valley has been a MELMAC grant receiver since 2003, among the longest recipients in Maine.

Basketball season began for high school and middle school students last week.

 

b)      Mr. Ferreira

The month of November was a busy and productive month for the Special Education Department of MSAD 13/ RSU 83. This month included IEP meetings, 504 meetings, consultations and collaborations of special educators with regular educators and administrators.

Special educators served on many committees, such as literacy, RtI, MELMAC, district and school based faculty committees. Each student’s IEP goal was graded in addition to the quarterly grades students received. Specially designed instruction, speech/language therapy, and occupational therapy related service were services delivered in the district this month.

The areas which I have, and will continue to focus on throughout this school year, are collaboration between special and regular educators and administrators, strategies and approaches designed to support appropriate, successful student behavior, and positive post-secondary outcomes for students with IEPs or 504 plans (transition planning).  Quality collaborations between regular and special educators and administrators support student performance in least restrictive settings (inclusion). Positive and proactive approaches that support appropriate student behavior improve the psychological climate of our schools and allow more energy and time for serious intellectual work. And a focus on positive post-secondary outcomes for our students with an IEP or 504 plan helps young adults vision a hopeful and successful future worth working toward.

I continue to enjoy my work in this fine district and look forward to winter, and the new year ahead.

 

XI.             PUBLIC INPUT

a)      Bonnie Atwood explained the holiday event planned by Boosters.

b)      Leo Hill asked about coaching opportunities for Board members.

c)      Ms. Rebar shared her upcoming participation in the American Legion Craft Fair at Quimby on December 14th.

 

XII.          OLD BUSINESS  - None

 

XIII.       NEW BUSINESS

a)      Vote on second reading of the following policies:

It was moved by Bonnie Atwood and second by Adrienne Mathieu to approve the second reading of policy IJOC School Volunteers.  The motion passed with all voting in favor except Pauline Lagasse who opposed.

Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to approve the second reading of policy JEA-R Attendance.

Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board unanimously voted to approve the second reading of policy JICH Drug and Alcohol Use by Students.

Upon motion by Pauline Lagasse and second by Ray Francoeur the

Board unanimously voted to approve the second reading of policy JRA-E Annual Notice of Student Education Records and Information Rights.

Upon motion by Pauline Lagasse and second by Bonnie Atwood the

Board unanimously voted to approve the second reading of policy JRA-R Student Education Records and Information Administrative Procedure.

b)      Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to enter Executive Session for the purpose of evaluation of the Superintendent pursuant to 1 M.R.S.A. §405(6)(A).  Entered Executive Session at 8:03 p.m.  Adjourned Executive Session at 9:41 p.m.

c)      It was moved by Pauline Lagasse and second by Bonnie Atwood to approve a Superintendent’s contract and provision for the operation of the Superintendent of Schools including office assistants, supplies, utilities, and other expenses.  It was also moved  to extend the Superintendent’s contract for one more year or until June 30, 2017 and agreed to compensate her with no raise, no changes in vacation days or sick days and an amount for a health benefit for those whose insurance is not paid by the District that matches what other staff members receive.  The motion passed with all voting in favor except Leo Hill who opposed.

 

XIV.       PUBLIC DISCUSSION OF NON-AGENDA ITEMS - None

 

XV.          ADJOURNMENT

 

The meeting was adjourned at 9:48 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Superintendent of Schools