RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS
MINUTES OF REGULAR BOARD MEETING
TUESDAY, NOVEMBER 12, 2013
QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE 04920
I. CALL TO ORDER – The meeting was called to order at 7:02 p.m.
II. ATTENDANCE/DECLARATION OF QUORUM
Present: Bonnie Atwood, Adrienne Mathieu, Leo Hill, Linda Hunnewell, Pauline Lagasse, and Brian Malloy
Absent: Sheree Brown (excused), Ray Francoeur (excused), and Joey McKenzie (unexcused)
Also present: Bill Primmerman, Matt Litalien, Kattie Sweet-Shibles, Mark Shibles, Hunter Moore, Jamie Kemper, Perry Leavey, Edward Ferreira, Julie Richard, and Virginia Rebar
a) Upon motion by Bonnie Atwood and second by Leo Hill the Board unanimously voted to approve the minutes of October 8, 2013 (regular meeting).
a) Move XIII (d) to beginning of meeting – Bill Primmerman and Matt Litalien presented the results of recent (2011) MYDAS survey of information with detailed analysis regarding area middle school and high school youth involvement with drugs and alcohol.
a) Girls Varsity Soccer team wins MPA Sportsmanship Banner! – Ms. Rebar reveled in the girls soccer team’s acquisition of the MPA Sportsmanship Banner.
a) Financial Statement - reviewed
b) Worker Comp return for 2012-13 – Ms. Rebar shared a reimbursement notice from Worker Comp in the amount of $6,761.
c) Fall newsletter – Ms. Rebar shared the distribution of this year’s fall newsletter. Karen LaForgia was thanked for bringing the newsletter together.
d) Weekly menus citing anti-bullying activities – Ms. Rebar stressed the high profile anti-bullying activities happening at the middle school as outlined in the weekly menu notices to parents.
a) Worker’s Comp 2012-13 return – Ms. Rebar shared a reimbursement notice from Worker Comp in the amount of $6,761.
b) KVSA showcase on November 1 – Ms. Rebar summarized the performance of our chorus at the recent KVSA showcase. Board member, Pauline Lagasse, attended and described the presentation as “excellent.”
c) Oct. 16, 2013 – meeting with administrators regarding Oct. 8 Board meeting
Oct. 22, 2013 – meeting with middle school staff – Ms. Rebar shared that she followed up on the public input at the Board meeting of October 8 with meetings and action plans at the middle school level on the above dates.
d) Superintendent re-elected to Maine Small Schools Coalition Board – Also elected to Maine ASCD Board of Directors – This was presented as an informational item. Ms. Rebar shared some of the benefits of connecting with these organizations.
e) Field trip to Harvard University in Massachusetts – Ms. Rebar announced the out-of-state field trip for the art history class at Valley. Students will be going to the Fine Arts Museum at Harvard, Massachusetts on November 22, 2013.
f) Audit performed the week of October 26, 2013 – The Superintendent reported that a financial audit was completed during the previous week. The auditor worked thoroughly and verbally reported approval of findings. The official written report is pending.
g) Teacher Evaluation Committee members needed – Ms. Rebar noted that wide representation is needed on a Teacher Evaluation Committee. A recent law required that each District convene a committee to develop a comprehensive teacher evaluation system that includes a significant emphasis on student achievement.
h) Bids on 1997 van are now being accepted with a deadline of November 22. Bids will be opened on November 25. – Ms. Rebar shared that the bidding process for our 1997 van is underway and deadlines were shared. A Finance Committee meeting will need to take place on November 25.
Finance (Bonnie Atwood, Linda Hunnewell, Ray Francoeur)
Policy (Sheree Brown, Laurie Attwood, Leo Hill)
Negotiations (Pauline Lagasse, Brian Malloy, Joey McKenzie, Sheree Brown)
Transportation (Leo Hill, Adrienne Mathieu, Ray Francoeur)
Buildings & Grounds (Leo Hill, Bonnie Atwood, Ray Francoeur, Laurie Attwood)
Ad Hoc Restructuring (Vacant, Adrienne Mathieu, Pauline Lagasse)
a) Ms. Richard
On October 11, MSAD 13 had a three way faculty workshop. One group of elementary teachers worked to identify online supports affiliated with the new textbook series. Teachers spent the day exploring their grade level materials. Three teachers attended the Maine State technology conference where folks learned of software assistance in educational environment. High School and Middle School teachers worked with Supt. Rebar on assessment of student work.
Freshmen students traveled to Thomas College to tour the campus while seniors went to Southern Maine Community College. This was the same day that sophomores and junior students worked on the PSAT test at Valley.
Four teachers traveled to Bangor to training on the new HP computers. Those folks will train the remaining staff during upcoming workshops. The district was reimbursed for their absence, and paid mileage for the day.
NECAP exams were completed October 24.
The Harvest Potluck Supper was a success with super food, Dee’s rolls, fine music from Middle School Chorus, and best of all great conversations with friends and colleagues.
Title 1 sponsored a breakfast for parents who were interested in the benefits and functions of the program.
Moscow reading volunteers continue to encourage reading among Moscow students on Thursday afternoons.
A flu clinic was held October 28 at Moscow for all students and staff wishing flu shots. 55 students and staff received shots. 39 Dental fluoride varnishes were given to students Nov. 7, 2013.
Fall sports awards night was held to recognize student athletes and their coaches. Coach Sweet-Shibles and the boys’ soccer team had a very successful season gaining a play-off game against Pine Tree Academy. The game was a very competitive game with Valley losing in a 4-3 game. Congratulations to Scott Laweryson and the girls’ soccer team for their selection for the sportsmanship banner for the league. Coach Laweryson and the girls’ team successfully returned to full varsity status this year after two years within a co-ed program. Their commitment to a strong increase of student players and skill development combines with a great sportsmanship attitude.
Quimby Middle School finished up a 6 win, 4 loss season with a final win at Harmony October 17. Coaches Corey and Adam Farnham worked with more than 20 students this season. Middle School athletes also contribute to the high school program by serving as ball boys for high school teams.
Luke Hartwell took his class to the Hinckley Museum, and a different class researched local history at the Old Canada Road Historical Society. Both trips were designed to involve students in real world use of history skills and knowledge.
Grade 1 at Moscow went to the apple orchard to pick apples. Students loved the experience and the apples!
Moscow School will be involved in DirigoStar, a program which replaces CIPS. We have a school coach for DirigoStar, Steve Cottrell a retired superintendent from the Winthrop area. Mr. Cottrell was also the CIPS coach for our school last year.
Moscow School celebrated Halloween by putting costumes on and then visiting the nursing home. Students and residents both enjoyed the afternoon visit.
On October 23, Quimby Middle School offered community service to several people within walking distance of school. Students raked and bagged leaves from 6 residences of older citizens, as well as the library and Old Free Meeting House lawns. Quimby students donated two hours for this service, and brought their own rakes for the day. The same day high school students selected several projects for their contributions to the community. Valley students planted 400 daffodils on the south lawn, dug and planted a flower garden under the school sign, painted two doors at the Bingham town office, reworked the flower bed at the post office and planted it with spring bulbs. Students also spread loam on the athletic fields, and worked to prepare baseball and softball fields for spring.
Student community service was well received by our community. Middle school students received several written thank you notes and two batches of homemade cookies. Numbers of people expressed gratitude for the high school student contributions with many hoping for a beautiful display in the spring. High school students gave 2 hours of their time for the Community Service Day.
Moscow School traveled to Corinna to experience the Corn Maze. No one got lost, and students reported they had a great day. Students also enjoyed the “Cow Train”, Corn box (sand box with corn), and a bouncy pillow.
NWEA testing has finished at Moscow and Quimby schools, and will be completed this week at Valley. This is the first year we have used NWEA testing in Kindergarten, and grade 1. Several of the early grades tests will be helpful diagnostic tools to show different student strengths or gaps in reading and math components.
Heather Merrill met with all MSAD coaches November 4. Ms. Merrill focused on MSAD 13 philosophical purposes for athletics, the athletic handbook, MPA guidelines and sought new ways to involve non- athletes in the athletic programs. Schedules, fundraising, “Fill the Gym” night, were also discussed.
There are 4 Moscow teachers taking common graduate classes. They are able to design lessons, consult with colleagues and discuss implications in their regular graduate class.
Senior walking program is again active at Moscow Monday, Wednesday and Fridays.
The After School Program began this week for Moscow students.
The Book Fair for Moscow and Quimby students will run December 2-6.
Valley National Honor Society students have begun collecting for a food drive to assist local families by providing a holiday meal.
Parent Conferences are scheduled:
Quimby School: Tuesday Nov. 12 & Wednesday Nov. 13
Valley HS: Wednesday Nov 13 & Thursday Nov. 14
Moscow: Tuesday Dec. 3, Wednesday Dec 4 & Thursday Dec 5. Moscow School is somewhat later since they use a trimester system.
b) Mr. Ferreira
October was a busy and productive month for the Special Education Department. There were many positive developments during this month. A highlight at the high school was a visit from Janet Schlegel, who is the Vocational Rehabilitation Transition Counselor who serves Valley High School. She met with me to help me understand her role and the role of her agency for high school juniors and seniors with disabilities. She explained that her agency assists young adults whose disability may impact their career aspirations and goals. Ms. Schlegel also met with some students and their parents to describe and explain how her services might assist these young adults transition to post high school life. The meetings were positive and informative and some students, in consultation with their parents, elected to apply for services from this state agency.
There were a number of annual reports that were submitted to the state regarding special education during the month. One was a report regarding contracted service providers, and another was the year-end report for local entitlement for fiscal year 2013. These reports were straightforward as the contracted service provider arrangements are in good shape, and the local entitlement grant has been utilized as planned.
I have attended a number of IEP and Section 504 meetings throughout the district since our last meeting. These have been positive meetings. In general, substantial gains have been reported by special education teachers/specialists and regular education teachers, as well as parents. The Special Education Department teachers and regular education teachers are beginning the process of incorporating standards from the Common Core into the relevant IEP academic goals. The September 26th training in Augusta has assisted the special educators in this initiative.
Overall, October was a good month for the Special Education Department flavored by soccer playoff games, Community Service, and the Red Sox successful playoff run. We look forward to a continuation of this positive momentum as we move into late fall, the beginning of basketball season and Thanksgiving.
XII. OLD BUSINESS - None
a) It was moved by Pauline Lagasse and second by Linda Hunnewell to approve the nomination of Seth Malloy as Boys Elementary Basketball Coach for 2013-14 and authorize the Superintendent to issue a contract. The motion passed with all voting in favor except Brian Malloy who abstained due to family ties.
b) Start-up process for Superintendent’s evaluation – Brian Malloy indicated that paperwork for the Superintendent’s evaluation was in Board packets. He asked all to file papers with him, Jeanette, or Bonnie by December 3. He asked that all other Board members absent be notified of this request.
c) Common Core discussion – Ms. Rebar shared samples of the Common Core standards in mathematics and language arts. She also distributed a map highlighting all the states that have approved these and those that did not. It was decided to move this issue to the Policy Committee.
d) Greater Somerset Health Collaborative presentation – Bill Primmerman – moved to start of meeting.
e) Vote on first reading of the following policies:
It was moved by Bonnie Atwood and second by Linda Hunnewell to approve the first reading of policy IJOC School Volunteers. The motion passed with all voting in favor except Pauline Lagasse who opposed.
Upon motion by Linda Hunnewell and second by Pauline Lagasse the Board unanimously voted to approve the first reading of policy JEA-R Attendance.
Upon motion by Linda Hunnewell and second by Pauline Lagasse the Board unanimously voted to approve the first reading of policy JICH Drug and Alcohol Use by Students and it was requested to add bus and bus stop to policy and add a notice to parents.
Upon motion by Pauline Lagasse and second by Adrienne Mathieu the
Board unanimously voted to approve the first reading of policy JRA-E Annual
Notice of Student Education Records and Information Rights.
Upon motion by Pauline Lagasse and second by Bonnie Atwood the Board
unanimously voted to approve the first reading of policy JRA-R Student
Education Records and Information Administrative Procedure.
Jamie Kemper and Perry Leavey were present to present reasons why the Board policy to not provide transportation (EEA) to Mahoney Hill Road be modified. This will be discussed at a November 19th Policy Committee and Special Board meeting to address this issue. It was agreed that the focus and discussion on the current policy (EEA) would be considered a first reading.
The meeting was adjourned at 9:02 p.m.
Secretary to the Board