RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR BOARD MEETING

TUESDAY, DECEMBER 11, 2012

QUIMBY MIDDLE SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:15 p.m.        Transportation Committee Meeting

                        Leo Hill, Adrienne Mathieu, Ray Francoeur

Leo Hill was absent.  The group reviewed the estimate provided by the Rowell’s Garage Company to provide transportation for our District should we decide to outsource this service.  The costs presented were very much higher than the costs we are now expending to support our buses and drivers.

 

6:30 p.m.        Policy Committee – Continue review of policy book

                        Tom Moore, Joey McKenzie, Sheree Brown

Joey McKenzie was absent.  The Committee reviewed updates necessary in policies IHBA, IHBAA-R, IHBAC, IHBAG, IHBG, and IJNDB and needed additional policies of IHBAA and IHBAL.  The policies cover special education, home schooling, and student internet appropriate use.

 

I.                   CALL TO ORDER – The meeting was called to order at 7:02 p.m.

 

II.        ATTENDANCE/DECLARATION OF QUORUM

 

Present:           Bonnie Atwood, Adrienne Mathieu, Sheree Brown, Leo Hill, Ray Francoeur, Linda Hunnewell, Pauline Lagasse, Brian Malloy, and Thomas Moore

 

Absent:            Joey McKenzie (excused)

 

Also present:   Mike Staples, Donald Beane, Bonnie Fortin, Rachel Ohm, Steve Steward, Gloria Jean Shaw, Jason Gayne, Jim Batey, Ed Ferreira, Julie Richard, and Virginia Rebar.

 

III.       PLEDGE OF ALLEGIANCE - conducted

 

IV.             APPROVAL OF MINUTES

a)      Upon motion by Bonnie Atwood and second by Pauline Lagasse it was unanimously voted to approve the minutes of November 13, 2012 (regular meeting).

 

V.                ADJUSTMENTS

1)      Ms. Rebar asked that a letter from Shawn Cyrway and Ken Coville that arrived on December 7th be added to Communications VII.

2)      Ms. Rebar asked that VI(c) be moved to the beginning of the agenda after Good News and Communications.  She also asked that a presentation on the new website be added to Good News and Celebration VI(d).

 

 

VI.             GOOD NEWS AND CELEBRATION

a)      High school contribution to victims of Hurricane Sandy – Ms. Rebar was pleased to report that our high school was the first according to the Red Cross in the State of Maine to raise money for the victims of Hurricane Sandy.

b)      Community Chorus – December 12 – The performance of the Community Chorus to take place on December 12 was announced for all students in the District.

c)      Promotion of High School/Writing skills through technology

Luke Hartwell, James Tyler, Karen LaForgia, student(s)

The above individuals illustrated how they are involving technology to motivate and allow students to write more extensively and deeply as students create and utilize blogging technology.  The was very well received.

 

VII.          COMMUNICATIONS

a)      Financial Statement - reviewed

b)      Thank you for help with Sandy Relief Fundraiser – A letter from Julie Richard was reviewed.

c)      Letter to Steve Steward and Donald Beane – An invitational communication from the Superintendent to our selectmen was included.

d)     Thank you notes to Debbie Burdin and Judith Glidden – Thank you notes to area citizens who contributed hats and mittens for students from Ms. Rebar were shared.

e)      Home school information – The number and grades of students who are home schooled was shared.

f)       School Board expiring terms:

Ray Francoeur             Bingham          2013

Pauline Lagasse           Moscow          2013

Tom Moore                 Bingham          2013

These individuals were reminded of term expiration dates.

g)      Updated survey tally – The number of surveys and survey results were shared regarding restructuring.  These results were updated since the last Board meeting.

 

VIII.       REPORT OF THE SUPERINTENDENT

a)      List of ongoing activities – Ms. Rebar shared her major areas of focus for Board information.

b)      NCLB update – Ms. Rebar reported that the DOE reported that our District has some followup work to do in order to meet requirements that go with NCLB funding.  Unfortunately we have not been meeting all guidelines over the past five years.

c)      Update on Charter School student – We have received a communication from the Cornville Charter School indicating that our student enrolled there has been determined to be a special education student.

d)     Special Education administration financial question – The impact of the ARRA funding issue on specific lines in the special education budget was explained.

e)      Update on van – Ms. Rebar reported that though Lavallee’s Garage had indicated that they could extend the inspection sticker, upon greater examination they could not.  Ms. Rebar is pursuing other options.

 

IX.             SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee)

Finance (Bonnie Atwood, Linda Hunnewell, Ray Francoeur)

Policy (Sheree Brown, Joey McKenzie, Thomas Moore)

Negotiations (Pauline Lagasse, Brian Malloy, Joey McKenzie)

Transportation (Leo Hill, Adrienne Mathieu, Ray Francoeur)

Buildings & Grounds (Leo Hill, Bonnie Atwood, Thomas Moore, Ray Francoeur)

Ad Hoc Restructuring (Tom Moore, Adrienne Mathieu, Pauline Lagasse)

 

a)      Report of Policy Committee

Joey McKenzie was absent.  The Committee reviewed updates necessary in policies IHBA, IHBAA-R, IHBAC, IHBAG, IHBG, and IJNDB and needed additional policies of IHBAA and IHBAL.  The policies cover special education, home schooling, and student internet appropriate use.

 

b)      Report of Transportation Committee

Leo Hill was absent.  The group reviewed the estimate provided by the Rowell’s Garage Company to provide transportation for our District should we decide to outsource this service.  The costs presented were very much higher than the costs we are now expending to support our buses and drivers.

 

X.                PROFESSIONAL STAFF INFORMATION

a)      Ms. Richard

This has been an eventful time!

Our educational community is a small community with a big heart!  Seniors from 2012 graduating class donated the remainder of their treasury to Cystic Fibrosis Foundation,  $780.  The National Honor Society collected food donations from other students and faculty for our local food bank.  National Honor Society Students gathered 8 large boxes of food, from students and faculty for a substantial and welcome donation for Thanksgiving.  The National Honor Society also took the lead to give full turkey dinners to 3 families one each at Moscow, Quimby and Valley schools. 

Most recently Valley High School led the entire community in an effort to raise money for victims of Hurricane Sandy.  $848 was donated to the Red Cross as a result of the spaghetti supper.  The Red Cross representative noted that Valley was the first high school in Maine to donate money for storm Sandy victims.  

Finally, the girls' basketball team is planning to lead the school and community in a breast cancer awareness event.  Student athletes will help us to Fill The Gym in Support of Susan G. Komen Foundation. They will have fun events at half time, dedicate the 50/50 to Komen Foundation, wear Pink among other events which will bring awareness to our community around breast cancer health.

Parent conferences have concluded with the final conference which was held on Dec 3. All parents met with teachers, only a very few held a conference via telephone.

New Grade cards were sent at the trimester.  Teachers were able to explain the grade cards during conferences.

Luke Hartwell took his class to both the LC Bates museum and to Margaret Chase Smith Library.  One class researched anthropology, and another considered political actions of MC Smith.

Three faculty attended MELMAC conferences in Rockland.  The conference was in conjunction with the $35,000 MELMAC grant.  Kate Flood will begin a podcast recording of the visits to each college that students attend.  The recording will be posted on the school web page for anyone to view including younger students.

Alcohol Awareness day was held at both Valley HS and Quimby Middle School Monday Dec 3, 2012.  Two speakers discussed how to avoid drugs and alcohol and complications of domestic violence.  Tony Salese of Univ Maine Farmington and Laurie Dailey of the Family Violence Project were the speakers.

Moscow School held two training sessions for individuals who wish to volunteer to help students improve their reading skills.  12 parent volunteers attended for the first training, 4 additional volunteers joined the group on Dec 4.  Gayla LaBreck, Literacy Coach led the training.   Beginning Dec 13, volunteers will join the entire Moscow School to read at 1:30.  It is a very exciting move to have this volunteer support for reading!

The Math Committee met with a consultant from the Maine Math Science Committee to assist our move to a standards based curriculum.

 

b)      Mr. Ferreira

It has been a busy few weeks since my last report of 11/13/12. The department has been hard at work providing high quality specially designed instruction to the students identified with special education disabilities. The programs at the the district's three schools are  working hard  providing students identified with special education disabilities with  FAPE. FAPE is an acronym that stands for Free, Appropriate, Public, Education.

I am engaged in the process of  teacher evaluation which involves goal setting with special education teachers, teacher observations, and conferencing with teachers to discuss my observations. This is going well. I am also working with special educators developing FBAs, another acronym standing  for Functional Behavioral Analysis, and BIPs, standing for Behavior Improvement Plans for students whose behavior interferes with their learning or the learning of others.  We are bringing in the district's behavioral consultant to assist us with this endeavor as necessary.

We are working hard to stay in compliance with the special education regulations. These regulations are referred to by another acronym, MUSER, standing for Maine Unified Special Education Regulations. The current version is 244 pages long and the district, and primarily the special education department, are  responsible for following the entire set of regulations. We are becoming more adept, as a department,  with utilizing the Sped Net software system, that assists us with generating the myriad of forms we are responsible to produce. Kelly Bailey and Janet Melcher have been very helpful in answering questions so that we newcomers to this software program, get it learned and implemented  as quickly and efficiently as possible.

I continue to learn and  to enjoy working with the students, staff, and families of this fine district.

 

XI.             PUBLIC INPUT - None

 

XII.          OLD BUSINESS

1)      Ms. Rebar was asked to reach out to Athens to explore the possibility of a merger of some type.

 

 

XIII.       NEW BUSINESS

a)      Bingham and Moscow selectmen share visions regarding economic conditions of two towns – The Selectmen from both towns shared thoughts on their views of town growth or lack thereof.  The Board asked several questions.  Jim Batey, Director of Somerset Economic and Community Development, was on hand and spoke of a substantial grant that communities in this County are pursuing to support economic growth throughout this area and north of here to the Canadian border.  The council will provide financial resources for new businesses.

b)      Preliminary discussions of closing elementary schools with vote on January 8, 2013 – This discussion was covered under (a).

c)      Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to approve Corey Farnham as Boys Elementary Coach for 2012-13 and authorized the Superintendent to issue a contract.

d)     Discussion of Flower Fund – Brian Malloy queried the Board as to what to do regarding the passing of Sally York.  The group consensus was to add money to a scholarship fund in her memory.

e)      Vote on the first readings of the following policies:

      Upon motion by Tom Moore and second by Pauline Lagasse the Board unanimously voted to approve the first reading of policy GBCC Employee Use of Cell Phones.

      Upon motion by Tom Moore and second by Pauline Lagasse the Board unanimously voted to approve the first reading of policy GCSA Employee Computer and Internet Use.

      Upon motion by Tom Moore and second by Adrienne Mathieu the Board unanimously voted to approve the first reading of policy GCSA-R Employee Computer and Internet Use Rules.

There was a ten minute break from 9:24 p.m. to 9:34 p.m.

f)       Upon motion by Bonnie Atwood and second by Pauline Lagasse the Board unanimously voted to enter Executive Session for the purpose of evaluation of the Superintendent pursuant to 1 M.R.S.A. §405(6)(A).  Entered Executive Session at 9:34 p.m.  Bonnie Atwood and Tom Moore motioned to re-enter regular session at 10:10 p.m. by unanimous vote.

g)      Vote on a Superintendent’s contract and provision for the operation of the Superintendent of Schools including office assistants, supplies, utilities, and other expenses – Upon motion by Bonnie Atwood and second by Tom Moore the Board unanimously voted to extend the Superintendent’s current contract by one year granting her a contract until June 30th of 2016.  Her rate of compensation would be her current salary and an additional % raise in keeping with raises allotted to the rest of the staff if any and the provision for the operation of the Superintendent of Schools including office assistants, supplies, utilities, and other expenses.

 

XIV.       PUBLIC DISCUSSION OF NON-AGENDA ITEMS - none

 

XV.          ADJOURNMENT

The meeting was adjourned at 10:24 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board