RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR MEETING

TUESDAY, SEPTEMBER 12, 2017

QUIMBY SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

6:30 p.m. - PERSONNEL COMMITTEE Meeting

Leo Hill, Elizabeth Brochu, and Virginia Rebar were in attendance.

The Personnel Committee met with Katie-Jean Hinckley to discuss her nomination as our Middle School Soccer Coach.  The Committee expressed appreciation that our Physical Education teacher wanted to coach.

 

I.                CALL TO ORDER – The meeting was called to order at 7:01 p.m.

 

II.             ATTENDANCE

 

Present:           Elizabeth Brochu, Jennifer Cates, Leo Hill, Pauline Lagasse, Bonnie Atwood, Brian Malloy, Adrienne Mathieu, Danette Messer, Jessica Mills, and Janneke Strickland (arrived at 7:10 p.m.)

 

Absent:            None

 

Also present:   Mary Collins, Kattie Sweet-Shibles, Melissa Lyons-Vitalone, Lee Harper, and

Virginia Rebar

 

Bonnie Atwood was welcomed back to the Board.

 

III.           PLEDGE OF ALLEGIANCE - Conducted

 

IV.           APPROVAL OF THE MINUTES (Regular meetings – will not be done at special meetings)

a)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to approve minutes of August 8, 2017 (regular meeting), August 22, 2017 (Special Meeting), August 31, 2017 (District budget hearing), and August 7 and August 21, 2017 Negotiations Attendance Sessions.

 

V.             PUBLIC INPUT ON AGENDA ITEMS - None

 

VI.           ADMINISTRATIVE REPORTS

a)     Principal’s Report

·       We are off to a strong start this school year. Teachers and staff had various trainings on the August 28 and 29 workshop days. 

·       Corey Farnham is now managing both the district events calendar and the facilities usage calendar.   

·       The new scoreboard for the soccer field is operational and working well.  

·       Scott Laweryson has been nominated for the 2017 U.S. Cellular Most Valuable Coach Fan Vote Contest.  

·       Quimby is like a brand-new school with new teachers, staff, and grade levels. Students and staff are settling in well. 

·       We had good turnouts at the open house evenings for all three schools. 7-12 grade students have received their new laptops.   

·       Our Pre-Kindergarten program at Moscow has seven students. We had an open house day for them on Tuesday, September 5 which went very well. They had a great first official school day on Wednesday, September 6. 

·       I have been in all 3 buildings every day, and in almost every classroom every day. Our schools have a welcoming and family like atmosphere to them. Teachers and staff are providing quality instruction and support to all students.  

 

b)     Special Education Director’s Report

The Special Education Department has gained several valuable new support staff members to start the school year and retained most of the support staff we had last year.  In conjunction with Title 1 supports, we are able to provide an educational technician in every classroom K-6th grade to help teachers provide both academic and behavioral supports.  The teachers are the drivers of their classrooms and know what is best for the students in them.  Coupled with an Ed Tech to help carry out the plans, we are hoping this will help provide more in classroom supports to keep students in the least restrictive environment.  We also have several students in need of 1:1 behavioral support to obtain an appropriate educational program.  This means that some classrooms may have more than one ed tech attached to it.

By and large, we have had a successful start-up.  We have faced some behavioral challenges that are requiring maximum effort from the entire team to plan appropriate programming for these students.  Tom Collins, a Licensed Clinical Psychologist, with a focus on school consultation has graciously accepted the invitation to assist us in evaluating some of the more complex behavioral cases.  A thorough evaluation will help school staff plan appropriate programming and placement for the most severely behaviorally challenged students.  While we have had some challenges, I am pleased to say that everyone including: bus staff, custodial staff, ed techs, teachers, social worker, the administrative assistants, and the entire administrative team have rolled with the punches and adapting on the fly to make a safe environment for students.

 

VII.        ADJUSTMENTS TO THE AGENDA

a)     Please move X(b) to the beginning of the agenda

 

VIII.      GOOD NEWS

a)     Approval of Title IV grant, “Safe and Drug Free Schools: $9,855.61 – Ms. Rebar shared the award and constructed the program which will apply the funding (professional development Ed Techs).

b)     On September 5, 2017, a reporter and photographer from the “Morning Sentinel” spent about one hour at Moscow Elementary School interviewing staff (Laura Jones, Bethany Szarka, Marcy Melcher, Virginia Rebar, Lee Harper, and Melissa Lyons-Vitalone) regarding the unique approaches utilized by our staff to respond to students exhibiting early childhood behaviors as a result of trauma, neglect, and/or problems with self-regulation.  The article is scheduled to appear at the end of September. - Shared

 

IX.           COMMUNICATIONS

a)     Financial Statement - Shared

b)     Resignation of Nancy MacDonald, School Board member - Shared

 

X.             REPORT OF SUPERINTENDENT

a)     2017-18 smooth opening – Ms. Rebar reported that despite major moves and room reconfigurations at each building, the 2017-18 school year got off to a great start.

b)     Kathy Bertini, STEM Coach - $130,000 Efficiency Grant Presentation – Ms. Bertini, our STEM Coach, gave a presentation as to the purpose of the Efficiency Grant garnered by M.S.A.D. #59, M.S.A.D. #13, and M.S.A.D. #74 to support a shared coach for teachers to infuse engineering thought processes into the curriculum.  Sample student projects were shared.  Ms. Rebar thanked her and staff present for the dynamic implementation of this approach.

c)     Options for 2017-18 budget proposal adjustments – Moved to XIII(i)

 

XI.           SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee, Personnel Committee)

Finance (Elizabeth Brochu, Pauline Lagasse, Vacant)

Policy (Leo Hill, Danette Messer, Janneke Strickland)

Negotiations (Pauline Lagasse, Brian Malloy, Janneke Strickland, Adrienne Mathieu [alternate])

Transportation (Leo Hill, Vacant, Adrienne Mathieu, Danette Messer)

Buildings and Grounds (Jennifer Cates, Leo Hill, Vacant, Jessica Mills)

Personnel (Leo Hill, Vacant, Janneke Strickland, (alternate) Elizabeth Brochu)

 

a)     Report of Personnel Committee – The Personnel Committee met with Katie-Jean Hinckley to discuss her nomination as our Middle School Soccer Coach.  The Committee expressed appreciation that our Physical Education teacher wanted to coach.

 

XII.        OLD BUSINESS - None

 

XIII.      NEW BUSINESS

a)     Vote on nomination of Title I Ed Tech II for 2017-18 and authorize the Superintendent to issue a contract, if available - Postponed

b)     Upon motion by Janneke Strickland and second by Leo Hill the Board unanimously voted to approve the nomination of Katie-Jean Hinckley as Middle School Soccer Coach for 2017-18 and authorized the Superintendent to issue a contract.

c)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to appoint the following Board members to the following committees:

Finance                                   Bonnie Atwood

Transportation                        Jennifer Cates

Buildings & Grounds              Bonnie Atwood

Personnel                                Elizabeth Brochu with Jessica Mills as alternate

d)     Vote on Board delegate for MSBA annual delegate assembly – None

e)     AOS meeting (joint boards) scheduled for September 21 at the Solon School – The Board was reminded of the upcoming AOS meeting of joint Boards on September 21 at the Solon School.

f)      Discussion of Drummond/Woodsum, workshop on September 9, 2017 – Highlights of the workshop were shared by Adrienne Mathieu, Pauline Lagasse and Virginia Rebar.  The over-riding theme was “be cautious.”  The Chair indicated that this issue should probably be placed on the “back burner.”

g)     Upon motion by Pauline Lagasse and second by Leo Hill the Board unanimously voted that the Computation and Declaration of Votes dated June 13, 2017 and attached hereto be and it is hereby approved.

Further voted that the Computation and Declaration of Votes be entered upon the

            records of the District.

                        Further voted that a certified copy of the Computation and Declaration of Votes

            be sent to each of the town clerks within the District.

h)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to enter Executive Session for the purpose of discussing negotiations with the UKVEA and the UKVEA-ESP pursuant to 1 M.R.S.A. §405(6)(D).  Entered Executive Session at 8:17 p.m.  Adjourned Executive Session at 8:40 p.m.

i)      Discussion of budget 2017-18 proposal and timeline – The Superintendent provided a suggested list of possible budgetary decreases that would have the lease impact on students.  Much discussion ensued.

It was moved by Jennifer Cates and second by Adrienne Mathieu to eliminate $40,000 from the budget.  The motion failed with Brian Malloy, Elizabeth Brochu, Jennifer Cates, Bonnie Atwood, and Janneke Strickland voting against (804 votes).  Adrienne Mathieu, Leo Hill, Jessica Mills, Pauline Lagasse, and Danette Messer voted in favor (762 votes).

More discussion ensued.

It was moved by Bonnie Atwood and second by Jessica Mills to submit the same budget to the towns with the exception of changing the Teacher/Assistant Principal to one Administrative Liaison at Quimby and one Administrative Liaison at Moscow (same dollar amount) [$10,000 to $5,000 and $5,000].  The motion passed with Jennifer Cates, Elizabeth Brochu, Bonnie Atwood, Brian Malloy, Jessica Mills, and Janneke Strickland voting in favor (969 votes).  Adrienne Mathieu, Leo Hill, Pauline Lagasse, and Danette Messer voted against (597 votes).

 

XIV.      ADJOURNMENT

The meeting was adjourned at 9:20 p.m.

 

Respectfully submitted,

 

 

 

Virginia Rebar

Secretary to the Board