RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR MEETING

TUESDAY, AUGUST 8, 2017

VALLEY HIGH SCHOOL, BINGHAM, MAINE  04920

7:00 p.m.

 

5:45 p.m. - PERSONNEL COMMITTEE Meeting

Leo Hill, Janneke Strickland, Elizabeth Brochu, and Virginia Rebar were present.  The Personnel Committee met with each of the nominated support staff candidates.  Ms. Rebar reviewed their backgrounds and summarized some of the content of initial interview information.  All were positively received.

 

I.                CALL TO ORDER – The meeting was called to order at 7:03 p.m.

 

II.             ATTENDANCE

 

Present:           Elizabeth Brochu, Jennifer Cates, Leo Hill, Pauline Lagasse, Brian Malloy, Adrienne Mathieu, Jessica Mills, and Janneke Strickland

 

Absent:            Nancy MacDonald (excused) and Danette Messer (unexcused)

 

Also present:   Britani Cabassa, Wendi Spencer, Lisa Madsen, Bailey Miller, Lee Harper, and Virginia Rebar

 

III.           PLEDGE OF ALLEGIANCE - Conducted

 

IV.           APPROVAL OF THE MINUTES (Regular meetings – will not be done at special meetings)

a)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to approve minutes of July 11, 2017 (regular meeting), July 20, 2017 (District budget hearing), and July 12 and July 19, 2017 Negotiations Attendance Sessions.

 

V.             PUBLIC INPUT ON AGENDA ITEMS - None

 

VI.           ADMINISTRATIVE REPORTS

a)     Principal’s Report – State of the Schools Report was postponed to the September meeting

·       I have met with the administrative assistants from all three schools. We are working on a master district schedule that will coordinate all district activities and events including games, concerts, meetings, etc. for the entire year. It will be managed by Corey Farnham. The schedule will be accessible on the district website.

·       Kelly Bailey, Melissa Lyons-Vitalone, and I attended the Maine Mathematics Coaching Project (MMCP) conference at the University of Maine in Farmington in July.

·       Three new Ed Techs have been nominated and an Administrative Assistant has been nominated to replace Janet Melcher. Janet will stay on into October.

·       Justin Downing submitted his resignation on July 30. We have begun the search for a new Physical Education/Health teacher.

·       I have toured all three schools with custodians. They have been working diligently to ensure rooms are ready for students and teachers in the fall. I will be meeting briefly with custodians once a month to discuss facilities management.

·       Several teachers and staff will attend the Priority Schools-Dirigo Star- “The Maine Event: Supporting Our Schools” conference at KVCC in Fairfield on Tuesday, August 1.

·       The Valley Baseball field has been reconditioned.

·       I will be participating in the Maine Principals Association’s “Great Beginnings” program this year. This program is designed to induct new principals and assistant principals.

“The purposes of each session are to provide useful strategies and tips for a successful school year, to offer interactive opportunities, to tap the expertise of participants, and to establish relationships for on-going advice and support. Each session will focus on key leadership tasks and responsibilities by month. Additionally, the program design targets the varied expectations and responsibilities of principals and assistant principals at the elementary, middle, and high school levels.”

·       I am excited about the 2017-18 school year. Thank you for your continued support to ensure that RSU 83/MSAD 13 students and staff have what they need to be successful.

b)     Special Education Director’s Report

As the start of the new school year moves closer I am working to secure contracts with outside providers.  To date, I have worked to develop and sign contracts (no significant changes) with our current contracted providers Adams Speech Therapy and for evaluations, Susan Siegler.  I am also looking to enter a continued partnership with Dr. Tom Collins as a potential provider for certain psychological evaluations that might be more complex in nature.  He has completed evaluations for us in the past and is the preferred provider of the EUT Director.  I will also be seeking continued partnership with Mary Merchant to continue services with FIND, Inc. for OT services.

I am working to find and take advantage of various training opportunities to help ensure a seamless transition under new leadership.  There is a highly recommended conference by Maine Administrators of Services for Children with Disabilities (MADSEC) for new directors at the Maine Principal’s Association in Augusta in September that I plan to attend.  In addition, MADSEC will hold a fall conference in November that other directors have recommended for attendance.  Also in September, Marcy Melcher and I will attend Safety Care Trainer training so that we can be certified to train in house to meet the approved training requirement for Chapter 33.  I am developing a questionnaire for opening day for staff regarding what they perceive as their own professional development needs as well as other issues so that I can create a strategic plan that works to meet those needs.  

On a side note, throughout my informal search for potentially useful resources, I have noticed many districts have a special education page on their website that links helpful information for staff, students, and the community.  This is something that I would like to seek feedback on from stakeholders before implementing but feel it could prove beneficial as a source of communication.

I am extremely thankful for this opportunity to move forward into a career in special education administration here and look forward to working with the entire MSAD 13/RSU 83 community to help develop services that encourage and support growth for all students.

 

VII.        ADJUSTMENTS TO THE AGENDA

a)     Request to move XIII (a)(b)(c)(d)(f) to beginning of agenda

b)     Request to add XIII (o) Allow Superintendent to declare Bus #3 surplus

c)     Request to add IX (d) Resignation of Justin Downing, Physical Education teacher

 

VIII.      GOOD NEWS

a)     Public Preschool Program at Moscow approved – Ms. Rebar shared that all of the details and requirements, including screening tools, curriculum, playground fencing, water in classroom, proximity to rest rooms and hours for our Preschool program have been approved by the State.

 

IX.           COMMUNICATIONS

a)     Financial Statement - Reviewed

b)     September 8 – Drummond/Woodsum Program – Ms. Rebar encouraged the Board to send representatives to this law firm sponsored workshop regarding school management and leadership centers (SMLC) on September 8, 2017.

c)     Letter from DOE – Food Service review – Ms. Rebar shared the notice from the DOE that we will be reviewed related to our food service program in January of 2018 by the DOE.

 

X.             REPORT OF SUPERINTENDENT

a)     Alternative Organizational Structure (AOS) handouts – Ms. Rebar pointed out that she included handouts in the Board packet regarding the definition of Alternative Organizational Structures.

b)     Job description for Superintendent – Ms. Rebar indicated that in response to a question forwarded by a Board member as to what a superintendent does, she included a comprehensive job description for the Superintendent position in the Board packets.

c)     Revised ED 279 – Increased State Subsidy $51,345.17 – Ms. Rebar shared this information.  This is intended to be sent back to the towns by reducing the assessments.

d)     Ms. Rebar shared that we received a resignation from Justin Downing, Physical Education teacher.

 

XI.           SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee, Personnel Committee)

Finance (Elizabeth Brochu, Pauline Lagasse, Nancy MacDonald)

Policy (Leo Hill, Danette Messer, Janneke Strickland)

Negotiations (Pauline Lagasse, Brian Malloy, Janneke Strickland, Adrienne Mathieu [alternate])

Transportation (Leo Hill, Nancy MacDonald, Adrienne Mathieu, Danette Messer)

Buildings and Grounds (Jennifer Cates, Leo Hill, Nancy MacDonald, Jessica Mills)

Personnel (Leo Hill, Nancy MacDonald, Janneke Strickland, (alternate) Elizabeth Brochu)

 

a)     Report of Personnel Committee – The Personnel Committee met with each of the nominated support staff candidates on the Board agenda.  Ms. Rebar summarized their backgrounds.

 

XII.        OLD BUSINESS - None

 

XIII.      NEW BUSINESS

a)     Upon motion by Pauline Lagasse and second by Leo Hill the Board unanimously voted to approve the nomination of Britani Cabassa as GearUp Coordinator for 2017-18 and authorized the Superintendent to issue a contract.

b)     Upon motion by Janneke Strickland and second by Leo Hill the Board unanimously voted to approve the nomination of Wendi Spencer as Ed Tech I (District Special Education) for 2017-18 and authorized the Superintendent to issue a contract.

c)     Upon motion by Elizabeth Brochu and second by Jennifer Cates the Board unanimously voted to approve the nomination of Lisa Madsen as Ed Tech I (Title I) for 2017-18 and authorized the Superintendent to issue a contract.

d)     Upon motion by Pauline Lagasse and second by Janneke Strickland the Board unanimously voted to approve the nomination of Danielle Wright as Ed Tech I (Local Entitlement) for 2017-18 and authorized the Superintendent to issue a contract.

e)     Vote on nomination of Ed Tech II (Title I) for 2017-18 and authorize the Superintendent to issue a contract, if available – Not available

f)      Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to approve the nomination of Bailey Miller as Administrative Assistant (Quimby School) for 2017-18 (beginning October 2017) and authorized the Superintendent to issue a contract.

g)     It was moved by Janneke Strickland and second by Elizabeth Brochu to approve the job description for Instructional Specialist (.5).  The motion passed with all voting in favor except Pauline Lagasse who voted no.

h)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to approve payment of ESEA Coordinator stipend and benefits for 2017-18 in the amount of $4,400.48 to Virginia Rebar to complete the 2016-17 performance report and 2017-18 application due August 1, 2017 and to oversee the ESEA program.

i)      It was moved by Pauline Lagasse and second by Adrienne Mathieu to change elementary lunch prices from $2.50 to $2.60 for 2017-18 with secondary lunches remaining at $2.75.  The motion passed with all voting in favor except Jessica Mills who voted no.

Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to change adult lunch prices from $4.95 to $5.00 for 2017-18.

j)      Upon motion by Elizabeth Brochu and second by Pauline Lagasse the Board unanimously voted to approve the Comprehensive Crisis and Emergency Management Plan for 2017-18.

k)     Discussion of participation (if any) in joint Board meeting with 74 and 59 on July 31, 2017 – The Board reported that Julie Richard, Leo Hill, and Elizabeth Brochu attended the joint Board meeting of SAD 74, 59, and 13 on July 31, 2017.  Preliminary plans for the development of a possible AOS were discussed.

l)      Upon motion by Adrienne Mathieu and second by Leo Hill the Board unanimously voted that the Computation and Declaration of Votes dated June 13, 2017 and attached hereto be and it is hereby approved.

Further vote that the Computation and Declaration of Votes be entered upon the

            records of the District.

                        Further vote that a certified copy of the Computation and Declaration of Votes

            be sent to each of the town clerks within the District.

m)   Upon motion by Elizabeth Brochu and second by Janneke Strickland the Board unanimously voted to enter Executive Session for the purpose of discussing negotiations with the UKVEA and the UKVEA-ESP pursuant to 1 M.R.S.A. §405(6)(D).  Entered Executive Session at 8:55 p.m.  Adjourned Executive Session at 9:02 p.m.

n)     Discussion of budget 2017-18 – The Board was disappointed in overall voter turnout.  After some discussion, the Board decided to resubmit the budget as is once again for community review.  However, the Board also decided to send a separate mailing including budget-related highlights and recent Board activities to better inform citizens. 

Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to submit the most recent 2017-18 budget proposal to citizens once again.

It was decided that Elizabeth Brochu, Pauline Lagasse, Adrienne Mathieu, and Leo Hill would represent MSAD #13 at the next joint meeting of an Ad Hoc Committee to discuss the possibility of an AOS for Districts 59, 74, and 13.

It was also decided that Pauline Lagasse and Adrienne Mathieu would attend the Drummond/Woodsum law conference on the new law allowing for the development of 9-12 school management and leadership centers in the State.

o)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to allow the Superintendent to declare Bus #3 as surplus and place it out to bid.

 

XIV.      ADJOURNMENT – The meeting was adjourned at 9:20 p.m.

 

Respectfully submitted,

 

 

 

Virginia Rebar

Secretary to the Board