RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF DISTRICT BUDGET MEETING

THURSDAY, JULY 20, 2017

QUIMBY MIDDLE SCHOOL GYMNASIUM, BINGHAM, MAINE† 04920

7:00 p.m.

 

The meeting was called to order at 7:03 p.m.

 

Present:†††††††††† Pauline Lagasse, Janneke Strickland, Brian Malloy, Jessica Mills, Jennifer Cates, Nancy MacDonald, and Adrienne Mathieu

 

Absent:††††††††††† Elizabeth Brochu, Leo Hill, and Danette Messer

 

Also present:†† Several members of the public and Virginia Rebar

 

Article 1:†††††††† To elect a moderator to preside at the meeting.

 

Upon motion by Pauline Lagasse and second by Jennifer Cates, Donald Beane was elected as moderator for the 2017-18 annual district budget meeting with three written ballots being cast.

 

Article 2:†††††††† To see what sum the school administrative unit will be authorized to expend for Regular Instruction for the 2017-18 fiscal year.

 

Upon motion by Geraldine Morrill and second by Janneke Strickland, Article 2

passed as recommended with a vote of 9 yes and 0 no.

 

Article 3:†††††††† To see what sum the school administrative unit will be authorized to expend for Special Education for the 2017-18 fiscal year.

 

Upon motion by Janneke Strickland and second by Nancy MacDonald, Article 3 passed

as recommended with a vote of 11 yes and 0 no.

 

Article 4:†††††††† To see what sum the school administrative unit will be authorized to expend for Career and Technical Education for the 2017-18 fiscal year.

 

Upon motion by Janneke Strickland and second by Nancy MacDonald, Article 4 passed

as recommended with a vote of 9 yes and 0 no.

 

Article 5:†††††††† To see what sum the school administrative unit will be authorized to expend for Other Instruction for the 2017-18 fiscal year.

 

Upon motion by Janneke Strickland and second by Jessica Mills, Article 5 passed as

recommended with a vote of 9 yes and 0 no.

 

Article 6:†††††††† To see what sum the school administrative unit will be authorized to expend for Student and Staff Support for the 2017-18 fiscal year.

 

Upon motion by Janneke Strickland and second by Nancy MacDonald, Article 6 passed

as recommended with a vote of 11 yes and 0 no.

 

Article 7:†††††††† To see what sum the school administrative unit will be authorized to expend for System Administration for the 2017-18 fiscal year.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 7 passed

as recommended with a vote of 11 yes and 0 no.

 

Article 8:†††††††† To see what sum the school administrative unit will be authorized to expend for School Administration for the 2017-18 fiscal year.

 

Upon motion by Janneke Strickland and second by Jessica Mills, Article 8 passed

as recommended with a vote of 10 yes and 0 no.

 

Article 9:†††††††† To see what sum the school administrative unit will be authorized to expend for Transportation and Buses for the 2017-18 fiscal year.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 9 passed

as recommended with a vote of 11 yes and 0 no.

 

Article 10:†††††† To see what sum the school administrative unit will be authorized to expend for Facilities Maintenance for the 2017-18 fiscal year.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 10 passed

as recommended with a vote of 9 yes and 0 no.

 

Article 11:†††††† To see what sum the school administrative unit will be authorized to expend for Debt Service and Other Commitments for the 2017-18 fiscal year.

 

Upon motion by Janneke Strickland and second by Nancy MacDonald, Article 11 passed

as recommended with a vote of 11 yes and 0 no.

 

Article 12:†††††† To see what sum the school administrative unit will be authorized to expend for All Other Expenditures for the 2017-18 fiscal year.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 12 passed as

recommended with a vote of 11 yes and 0 no.

 

Article 13:†††††† Local EPS Funding Allocation.† To see what sum Maine School Administrative District No. 13/RSU 83 will appropriate for the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and to see what sum Maine School Administrative District No. 13/RSU 83 will raise and assess as each municipalityís contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine Revised Statutes, Title 20-A, section 15688.† (Recommend amounts set forth below):

 

Total appropriated††††††††††††††††††††††††††††††††††††††††† Total raised (district

(by municipality):†††††††††††††††††††††††††††††† ††††††††††† assessments by municipality):

 

Bingham:††††††† $1,333,793.02†††††††††††††††††††††††† Bingham:††††††††††† $472,668.17

 

Moscow††††††††† $641,026.38††††††††††††††††††††††††††† Moscow††††††††††† $641,026.38

 

School District Total††††††††††††††††††††††††††††††††††††† School District Total

Appropriated:† $1,974,819.40†††††††††††††††††††††††† Raised:††††††††††††††††††††††† $1,113,694.55

Explanation:†† The school administrative unitís contribution to the total cost of funding public education from kindergarten to grade 12, as described in the Essential Programs and Services Funding Act is the amount of money determined by state law to be the minimum amount that the district must raise and assess in order to receive the full amount of state dollars.Ē

 

Upon motion by Janneke Strickland and second by Nancy MacDonald, Article 13 passed

as recommended with a vote of 11 yes and 0 no.

 

Article 14:†††††† Non-State Funded Debt Service.† To see what sum Maine School Administrative District No. 13/RSU 83 will raise and appropriate for the annual payments on debt service previously approved by the legislative body for non-state-funded school construction projects, non-state-funded portions of school construction projects in addition to the funds appropriated as the local share of the school administrative unitís contribution to the total cost of funding public education from kindergarten to grade 12.

Explanation:†† Non-state-funded debt service is the amount of money needed for the annual payments on the Districtís long-term debt for major capital school construction projects that are not approved for state subsidy.† The bonding of this long-term debt was previously approved by the voters or other legislative body.

 

Upon motion by Pauline Lagasse and second by Janneke Strickland, Article 14 passed as

recommended with a vote of 11 yes and 0 no.

 

Article 15:†††††† Additional Local Funds. †(Written Ballot Required)† Shall Maine School Administrative District No. 13/RSU 83 raise and appropriate $726,405.60 in additional local funds, which exceeds the Stateís Essential Programs and Services allocation model by $679,600.58 as required to fund the budget recommended by the Board of Directors.

These funds cover costs of District schools that the stateís funding model

does not recognize.

Explanation:†† The additional local funds are those locally raised funds over and above the school administrative unitís local contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non-state funded debt service that will help achieve the Districtís budget for educational programs.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 15 passed as recommended with a vote of 11 yes and 2 no (conducted by written ballot).

 

Article 16:†††††† Total School Budget Summary.† To see what sum Maine School Administrative District No. 13/RSU 83 will authorize the Board of School Directors to expend for the fiscal year beginning July 1, 2017 and ending June 30, 2018 from the school administrative unitís contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non-state-funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 16 passed as

recommended with a vote of 10 yes and 0 no.

 

Article 17:†††††† Adult Education.† To see if Maine School Administrative District No. 13/RSU 83 will appropriate $0.00 for Adult Education and raise $0.00 as the local share; with authorization to expend any additional, incidental, or miscellaneous receipts in the interest and for the well-being of the adult education program.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 17 passed as

recommended with a vote of 11 yes and 0 no.

 

Article 18:†††††† Transfers.† To meet emergency or unexpected needs, shall the District authorize the Board of Directors to transfer not more than 5% of each budget expenditure line approved by the District voters to other budget expenditure lines, provided that such transfers shall not increase the total amount of this budget?

Explanation:†† This allows the Directors to transfer up to 5% of any line into another line to cover any emergency.† An example of an emergency would be the breakdown of a boiler and the costs to repair/replace.† Such transfer would be made by a majority vote of the Board of Directors at a special or regularly called Board of Directors meeting.† This would also save the expense of holding a special referendum vote if a transfer within the established limit could cover the need.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 18 passed as

recommended with a vote of 11 yes and 0 no.

 

Article 19:†††††† State Agency Client Funds.† Shall Maine School Administrative District No. 13/RSU 83 be authorized to expend, in addition to the amounts authorized in Article 16 (Summary Article), any additional funds received by the District from the State of Maine for State Agency Clients?

Explanation:†† This article allows the Board of Directors to accept and expend monies received for State Agency Clients because State Agency Clients monies are considered flow-through so it is not necessary to raise local tax money.

 

Upon motion by Jessica Mills and second by Janneke Strickland, Article 19 passed as

recommended with a vote of 11 yes and 0 no.

 

Article 20:† Expenditure of Grants and Other Receipts.† In addition to amounts in the

preceding articles, shall the Board of Directors be authorized to expend federal stabilization funds and such other sums as may be received from federal and state grants or programs or other sources during the fiscal year for school purposes, provided that such grants, programs or other sources do not require the expenditure of other funds not previously appropriated?

 

Upon motion by Janneke Strickland and second by Nancy MacDonald, Article 20 passed

as recommended with a vote of 9 yes and 0 no.

 

Article 21:† Authorizes the Disposition of Any Additional State Subsidy Received.† In

the event that the District receives more state education subsidy than the

amount included in its budget, shall the School Board be authorized to use all or part of the additional state subsidy to decrease the local cost share expectation, as defined in Title 20-A, section 15671-A(1)(B), for local property taxpayers for funding public education as approved by the School Board?

 

Upon motion by Jessica Mills and second by Nancy MacDonald, Article 21 passed as recommended (to use all of the additional state subsidy to decrease the local cost share expectation) with a vote of 11 yes and 0 no.

 

The meeting was adjourned at 7:51 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board