RSU 83/M.S.A.D. #13 BOARD OF DIRECTORS

MINUTES OF REGULAR MEETING

TUESDAY, JULY 11, 2017

MOSCOW ELEMENTARY SCHOOL, MOSCOW, MAINE  04920

7:00 p.m.

 

 

6:30 p.m. – Finance Committee Meeting

Elizabeth Brochu (excused), Nancy MacDonald, Pauline Lagasse, Brian Malloy and Virginia Rebar

The group reviewed three oil bids and decided to recommend A.E. Robinson.  The decision hinged on previous customer service relative to maintenance and repairs.  The group decided to recommend Mr. Kennedy for the snow removal bid.

 

I.                CALL TO ORDER – The meeting was called to order at 7:02 p.m.

 

II.             ATTENDANCE

 

Present:           Jennifer Cates, Leo Hill, Pauline Lagasse, Nancy MacDonald, Brian Malloy, Adrienne Mathieu, Jessica Mills, and Janneke Strickland

 

Absent:            Elizabeth Brochu (excused) and Danette Messer (unexcused)

 

Also present:   Vanessa Costello, Bonnie Atwood, Roy Morris, Melissa Lyons-Vitalone, Lee Harper, and Virginia Rebar

 

III.           PLEDGE OF ALLEGIANCE - Conducted

 

IV.           APPROVAL OF THE MINUTES (Regular meetings – will not be done at special meetings)

a)     Upon motion by Pauline Lagasse and second by Janneke Strickland the Board unanimously voted to approve minutes of June 6, 2017 (District budget hearing), June 13, 2017 (regular meeting, June 27, 2017 (special meeting), and June 6, June 14, and June 29, 2017 Negotiations Attendance Sessions.

 

V.             PUBLIC INPUT ON AGENDA ITEMS - None

 

VI.           ADMINISTRATIVE REPORTS

a)     Principal’s Report – The Principal gave a short summary of recent activities.

b)     Special Education Director’s Report – The Special Education Director gave a short summary of recent activities.

 

VII.        ADJUSTMENTS TO THE AGENDA

a)     Move XIII (d) and (f) to beginning of meeting

b)     Add IX (d) Resolution of Board of Selectmen/Moscow, (e) Somerset County Jail, and (f) Somerset Rehabilitation and Living Center

c)     Add X (d) Timeline adjustment

 

VIII.      GOOD NEWS

a)     Applications for open positions positive – Ms. Rebar explained that she was pleased with the number and quality of applicants we received for our open positions.

 

IX.           COMMUNICATIONS

a)     Financial Statement - Reviewed

b)     Resignation and acceptance of Jocelyn Laweryson, Ed Tech I - Reviewed

c)     Letter from Albert Veneziano, Chair, Madison Board of Selectmen – Reviewed

d)     Resolution of Board of Selectmen/Moscow – Reviewed

e)     Somerset County Jail – Reviewed

f)      Somerset Rehabilitation and Living Center - Reviewed

 

X.             REPORT OF SUPERINTENDENT

a)     Lunch van replacement – Ms. Rebar shared that we recently replaced our 17 year old Dodge Caravan lunch van with a five year old Chrysler Town and Country.

b)     New bus delivery on July 6, 2017 – Ms. Rebar shared that our new bus arrived.  She explained the various features.

c)     Moscow drainage project – Ms. Rebar indicated that funding was available to address the Moscow exit drainage project.

d)     Timeline adjustment (budget) – Ms. Rebar requested that the certification of votes be moved from August 3 to August 8.

 

XI.           SUB-COMMITTEE REPORTS (Ad-Hoc Restructuring Committee, Finance Committee, Policy Committee, Negotiations Committee, Transportation Committee, Buildings and Grounds Committee, Personnel Committee)

Finance (Elizabeth Brochu, Pauline Lagasse, Nancy MacDonald)

Policy (Leo Hill, Danette Messer, Janneke Strickland)

Negotiations (Pauline Lagasse, Brian Malloy, Janneke Strickland, Adrienne Mathieu [alternate])

Transportation (Leo Hill, Nancy MacDonald, Adrienne Mathieu, Danette Messer)

Buildings and Grounds (Jennifer Cates, Leo Hill, Nancy MacDonald, Jessica Mills)

Personnel (Leo Hill, Nancy MacDonald, Janneke Strickland, (alternate) Elizabeth Brochu)

a)     Finance Committee Report

The group reviewed three oil bids and decided to recommend A.E. Robinson at $1.74/gallon/fuel oil.  The decision hinged on previous customer service relative to maintenance and repairs.  The group decided to recommend Mr. Kennedy for the snow removal bid ($16,500 annual).

 

XII.        OLD BUSINESS - None

 

XIII.      NEW BUSINESS

a)     Upon motion by Nancy MacDonald and second by Janneke Strickland the Board unanimously voted to accept the fuel oil bid for 2017-18 from A.E. Robinson in the amount of $1.74/gallon.

b)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to accept the snow removal bid for 2017-18 from Arthur Kennedy in the amount of $16,500/annual.

c)     Upon motion by Pauline Lagasse and second by Nancy MacDonald the Board unanimously voted to approve the revised calendar for 2017-18 (4 storm days).

d)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to approve the nomination of Vanessa Costello as Grade 3 teacher for 2017-18 and authorized the Superintendent to issue a contract.

e)     Upon motion by Pauline Lagasse and second by Nancy MacDonald the Board unanimously voted to approve the nomination of Jordan Ledwith as Music teacher for 2017-18 and authorized the Superintendent to issue a contract.

f)      Upon motion by Pauline Lagasse and second by Janneke Strickland the Board unanimously voted to approve the nomination of Roy Morris as Grade 6 teacher for 2017-18 and authorized the Superintendent to issue a contract.

g)     Upon motion by Adrienne Mathieu and second by Leo Hill the Board unanimously voted to approve a budget for 2017-18 in the amount of $3,499,635.00.  The Superintendent passed out chart/cuts, budget, State budget.

h)     Upon motion by Pauline Lagasse and second by Adrienne Mathieu the Board unanimously voted to set July 20, 2017 for the district budget meeting and July 25, 2017 for the validation referendum for the 2017-18 budget.

i)      Upon motion by Pauline Lagasse and second by Janneke Strickland the Board unanimously voted that the warrant for the District Budget Meeting presented to the meeting be approved and that a District budget meeting be called for July 20, 2017 for the purpose of voting on that annual budget for the District for the 2017-2018 fiscal year;

Further voted:  That the Warrant and Notice of Election for the District Budget

Validation Referendum presented to the meeting be approved, and that a District budget validation referendum be called for July 25, 2017 for the purpose of approving the budget adopted at the District budget meeting for the 2017-2018 fiscal year.

Further voted:  That the Notice of Amounts Adopted at Budget Meeting presented to this meeting be approved, and that the Secretary of the District be authorized and directed to complete said Notice by adding the amounts approved by the voters for each expenditure category and the total school budget summary expenditure amount, all in accordance with the District budget meeting on July 20, 2017 and to deliver attested copies of said notice, as completed, to the clerks of each municipality in the District for polling places for the July 25, 2017 District budget validation referendum.

j)      The Board signed warrants.

 

XIV.      ADJOURNMENT – The meeting was adjourned at 8:10 p.m.

 

Respectfully submitted,

 

 

Virginia Rebar

Secretary to the Board